Saturday, 14 October 2017

Admin Officer

Job Title: Admin Officer
 
Location: Nairobi
 
Net Salary: 40k

Our client is a Kenyan manufacturer of motor bikes. 
They seek to hire a Management Assistant who will play an integral part in planning and managing schedules and coordination with the relevant stakeholders.

S/He will work closely with the Operations Director and the commercial director to assist in planning, filing, scheduling for meetings as well as ordering office supplies.
S/He should be a competent professional able to oversee office operations as well as schedule for various activities.

Responsibilities
  • Ensure all management documents (management meetings, board meetings etc.) are signed and well filed
  • Source office supplies and maintain office inventories
  • Order for office stationery when they are below the required quantities
  • Arrange visas, travel tickets and accommodation for employees who are travelling out of station
  • Organize meetings and ensure directors are well briefed for each meeting
  • Organize and maintain diaries of the directors
  • Keep action item lists for the directors as well as manage their follow ups
  • Book external boardrooms when necessary and ensure meals and refreshments have been ordered on time
  • Maintain rapport with various service providers e.g. hotels, travel agents, boardroom providers
  • Ensure international guests are well catered for and have accommodation and transportation to and from the airport
  • Deal with emails and phone calls and correspond on behalf of management
  • Take minutes during commercial and board meetings and ensure the meetings are signed, scanned and properly filed
  • Draft letters, presentations, briefs and emails on behalf of management
  • Screen calls, enquires and requests and direct them to the relevant parties
Qualifications
  • At least 5 years’ experience as an Executive Assistant at board levels
  • Proficiency in Microsoft office programs
  • At least a diploma in business administration/business management
  • Previous experience working in a multicultural environment is an added advantage
  • Should be a self-starter who is driven and self-motivated
  • Strong project management and leadership skills
  • Great networking skills
  • Excellent attention to detail
  • Great communication skills.
  • Highly organized and process driven
How to Apply
 
If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Admin Officer - Motorbikes) to vacancies@corporatestaffing.co.ke on or before 20th October 2017.

Kindly indicate current/last salary on your CV

N.B: We do not charge any fee for receiving your CV or for interviewing. 
Only candidates short-listed for interview will be contacted

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