Tuesday, 2 February 2016

Retail Administrator - Oil & Gas

Position: Retail Administrator - Oil & Gas

Reports to: 
Retail Manager
 
Job Group: 7
 
Job Purpose: To provide administrative support to Retail Department and act as communication focal points with internal and external parties.
Principal Accountabilities:
  • Provide support required by the Retail Team to achieve targets.
  • Interface with Customer Service Department to follow up and close Retailer/Customers queries by ensuring all complaints are forwarded to the respective TMs and the Sales Manager and follow up until completion.
  • To organize and manage business meetings, conferences, seminars, workshops and away days as required.
  • Responsible for researching venue and negotiating prices, monitoring and managing related costs.
  • Sending out letters/circulars to all retailers as need arises
  • Secure Visas for staff travelling out of the country and send invitation letters to visitors visiting the Department to enable them secure entry visas to Kenya.  Arrange accommodation and transfers for all visitors
  • JDE- receive all orders in the system for the department per instructions from originators
  • Update inventory of all the records in My-Custody while offering guidelines on classification and storage, whilst separating records for Archiving and Disposal in liaison with the Records Manager.
  • Keep all files up to date for easy retrieval of documents
  • Purchasing of Department and Retailers stationery whilst keeping within budget
  • Co-ordinate and attend monthly Wing HSSE meeting and induct all visitors to the wing on safety and evacuation procedure
  • Manage Retail Manager’s Calendar.
How to Apply:
 
CLICK HERE to apply online

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