Monday, 1 February 2016

Human Resource Intern

Human Resource Intern

Reporting to the HR supervisor the intern shall carry out the administrative support to day-to-day operations of human resources ensuring provision of the efficient customer focused and effective HR support service to the organization to achieve the organization goals and objectives.

Tasks
  • Be the face HR in the organization and it clients and carrying out formal communication between the staff and management professionally
  • In charge of supervising employees in their day to day operation and demonstrate proper supervision and leadership.
  • Participate in recruitment process of the company, shortlisting and preparing the interview data for all candidates and compiling interview summary reports
  • Participate in job reviews and updating of the job descriptions
  • Employment of new staff by effecting contracts of employment, issuance of PPEs and taking them through induction process.
  • Ensure all new entrants are trained on all rules and regulation of the company & sign off declaration.
  • Manage employee attendance register & clock-in register across all department / sites. Ensure there is Zero absence by staff from work.
  • Compiling payroll data summary; ensure all deductions & pay rise are effected correctly by each close of monthly payroll
  • Management of Leave Schedule, updating and computing leave balances on weekly basis.
  • Update the Human Resource Information System and maintaining accurate information on personnel file. Managing updating all contract renewal, evaluation on probation, appraisal feedback as they fall due etc.
  • Filling and achieving all HR documents and ensure high integrity of personnel data records
  • Updating management on any disciplinary issues, handling the disciplinary process and documenting the evidence and any warning letters.
  • Update HR documentation by timely drafting of warning letter, termination letter, dismissal letter, evaluation forms, appraisal forms exit declaration forms etc.
  • Carrying out clearance of the exiting staff conducting exit interview & updating management on each exit
  • Any other duty relating to HR management as may be assigned from time to time by the superior
Skills and Specifications
  • Knowledge of recruitment process.
  • Proficiency in Microsoft Excel-Spread sheet, Word,
  • Able to present information in forms, tables, and spreadsheets.
  • Should be an effectual communicator verbally as well as through writing skills.
  • Should be committed to diversity and equality culture.
  • Ability to operate under immense pressure.
  • Able to deliver effective results, meet tight deadlines and targets.
Education and Qualifications
  • Degree / Diploma in Human Resource Management or Business Management
  • Accounting qualification is an added advantage.
If you meet the above requirements please send your CV to hr@optimsystemsltd.com / optimsystems79@gmail.com . 

Only qualified candidates will be contacted


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