Wednesday, 6 January 2016

Warehouse and Supply Chain Officer

KickStart International Inc.

Job Title: Warehouse and Supply Chain Officer
 
Function: Supply Chain

Location: KickStart HQ Office - Nairobi
 
Type of Contract: Open Ended 

Role Purpose: The Warehouse and Supply chain Officer will oversee the Kenya and Tanzania Central and Satellite Warehouses, Inventory Management, reporting and Distribution activities as well as offering Inventory Management support to other Country programs-Ghana, Nigeria and Zambia

Scope of Role: 

Reports to:
 Global Supply Chain Manager

Staff directly reporting to this post:  None

Works with: Warehouse Assistant and Finance Assistant 

Key Areas of Accountability:


Inventory Management
  • Oversee Inventory management and control process, ensuring accuracy, proper inventory & replenishment levels.
  • Supervising the Loading of Pumps, Hoses and Spares for GIP orders to avoid missing Items.
  • Supervising the offloading of Containers and ensure all the Items are well kept in the Warehouse.
  • Monitoring stock movement in and out and ensuring adherence to proper procedures and documentation.
  • Work closely with Satellite Warehouse Assistant/Finance Assistant in Tanzania, Ghana   and Zambia and ensure there is accountability and proper distribution and inventory management.
  • Responsible for the stock reconciliation after internal stock count.
  • Liaising with Finance Team in Kenya, Tanzania and Ghana for annual stock take.
Warehouse Management
  • Observe proper stock arrangement, rotation, cleanliness and safety in the warehouse.
  • Ensuring proper security in the central and satellite Warehouses and oversee proper management of the Warehouses by personnel.
  • Quarterly visits to the Country satellite Warehouses to offer required training to the staff and carry out the physical stock counts.
Distribution Management
  • Liaise with the Sales Teams and plan for monthly distribution to the satellite Warehouses in the Country as per sales forecast demand.
  • Liaise with Procurement Officer for transport services and ensure proper procurement procedures are adhered to.
Record Keeping & Reports
  • Maintaining proper and accurate records relating to all inventories-Pumps, Hoses and Spares Parts.
  • Providing Warehouse and Distribution plan activities in the central and satellite Warehouses.
  • Preparing and prompt circulation of weekly and monthly Sales/Inventory   reports.
  • Providing Monthly /Annual Data Validation and Stock movement reports.
  • Providing Weekly and Monthly Inventory Valuation reports.
  • Providing required documentations for Annual Audit.
  • Providing Annual  Stock Reconciliation Report  for Auditing  purposes
Procurement
  • To Create Purchase Requisition and submit for approval.
  • Order processing for locally procured inventory items-Hoses and Other Technologies –Hay baler, Oil press, Block Press etc.
  • Follow up of approved orders and ensure delivery is done within the timeline.
  • Check to ensure supply complies with Order requirements and conditions.
  • Prepare monthly report for all Orders processed by indicating fulfillment status.
  • Ensure timely receipt of goods from suppliers and closing off the POs in the procurement system.
  • Order processing for Item Charges, assigning the Item Charges and submitting the documents to Finance for payment.
Other Responsibilities
  • Perform any other duties assigned from time to time
Qualifications and Experience
  • Academic: Min ‘O’ Levels ;
  • Certificate or Diploma  in Warehouse Management or its equivalent;
  • Minimum 3 years’ experience in a similar position;
  • Excellent computer skills required preferably with ERP;
Skills and Behaviours
  • High sense of integrity
  • Good team player
  • High degree of flexibility
  • Honest
  • Ability to plan and priorities work
  • Proven ability to handle challenging work load
  • Commitment to KickStart’s core values
  • Excellent interpersonal and written and oral communication skills;
How to Apply

If you feel you are the right candidate for this job, please send your CV and Cover letter to hr@kickstart.org quoting the position title on the subject line by COB 12th January, 2016. 

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