Saturday, 23 January 2016

Finance and Administration Officer

Finance and Administration Officer 

Job Grade: Senior Management
 
Location Duty station: Nairobi
 
Organization: The Youth Agenda
 
Accountable to: Chief Executive Officer
 
Status: External
 
Job Summary: Youth Agenda is looking for a Finance and Administration Officer  to provide  strategic leadership and management of a department responsible for  administrative and financial functions.
 
Overall, the Finance and Administration Duties and Responsibilities will include:
  • Mobilisation and Management of Youth Agenda Financial Resources including the process  of  budgeting,  fundraising,  monitoring/  tracking,  managing  non  profit business model and reporting.
  • Provide sound advice on the financial operation and necessary intervention to ensure the successful management of the institutional resources
  • To be the custodian of the organization assets and to ensure proper employment of these resource for the intended purpose
  • Follow up donor and   investors commitments to ensure timely disbursement of funding and reports
  • Ensure that operational procedures and policies are followed and where necessary update the systems, policies and procedures.
  • Designing  and  ensuring  implementation  and  compliance  with  internal  control systems
  • Coordinate,  prepare  and  implement  monthly,  quarterly,  bi-  annual  and  annual financial reports
  • Be  responsible for development and budget section of YAA Strategic and operational plans
  • Responsible for managing YAA non profit business model
  • Build the capacity of non financial staff in basic financial management skills
  • Identify and recommend to the Management through the Chief Executive   new opportunities, systems, procedures and processes for Organisation Development
  • Ensure compliance with Laws of Kenya and statutory requirements.
  • Leading the process of preparation for and coordination of the organisations audit and implementing the recommendations
  • Procurement of supplies and services required in the organisation
  • Preparation and processing of payment vouchers, cheques, payroll and statutory returns
  • Maintenance of all financial records and registers
  • Performing any other duties as assigned by the Chief Executive Officer so as to effectively and efficiently manage the organization.
Critical Technical Skills and competencies
  • Experience in management of funds from multiples of donors, preparation of balance sheets and budgets, also experience in the preparation and accomplishing financial annual audits;
  • Experience in resource mobilisation and organisation development;
  • Good understanding of fundamental financial, Human Resources and administrative policies and procedures and/or proven record of effective management of people and resources, including planning and organizational skills;
  • Ability to interpret financial procedures and standards and their application;
  • Proven  knowledge  of  computerized  systems  and  demonstrated  experience  of working with computerized accounting packages and spreadsheets;
  • Ability to work independently and leverage limited resources and staff for maximum impact and;
  • Business and Entrepreneurial skills
  • Good personal organization skills, accuracy and attention to detail required.
Qualifications
  • Candidates must have in their possession a University degree in any of the following disciplines: Accounting, Public Administration, Business Administration, Economics, Management, Finance or related field;
  • Postgraduate qualifications is an added advantage;
  • Experience  in  implementing  financial  control  systems  in  a  busy  non-profit organization is desirable;
  • Candidates must have at least 3 years of relevant working experience in financial resources and fund management;
  • Candidates must have an excellent command and use of computer software.
Terms of Employment

This is a senior management position and competitive remuneration will be provided commensurate to the qualifications of the successful candidate.

This position will evolve. Responsibilities and job description may be reviewed and refined with changing needs.

Applications

Applicants should send a cover letter expressing their interest and expectations from the position and curriculum vitae with contact details of three professional referees by 31st January 2016 to: E-mail: ceo@youthagenda.org

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