Tuesday, 23 June 2015

SWASH Project Officer

Job Title: SWASH Project Officer
Country: Kenya
Location: Kimilili Sub-County, Bungoma County
Closing Date: 3rd July 2015
Management Responsibility: Project assistants, consultants and other field staff
Reports To: Program Coordinator
Salary Range: KES 35,000 – 45,000 gross depending on experience

Who We Are: Education Effect Africa (EEA) is a fasting growing Kenyan non-governmental organization focused on providing children living in marginalized areas with high quality education. 

Since our inception in 2013, Education Effect Africa has been working with disadvantaged communities living in informal settlements of Nairobi and rural areas of Central, Western and Nyanza regions of Kenya.
Our programs
  • Enhancing access to and quality of education: We focus on sustained, intensive and quality teacher professional development alongside improving and increasing the physical infrastructure of schools. In addition, we also provide scholarships to bright but financially disadvantaged students in areas that we work.
  • Innovation in education: Education Effect Africa promotes active and experiential methods of teaching. We provide teachers and students from marginalized areas with modern sources of knowledge such as Internet resources, computers and educational software.
  • Bridging the digital divide: Access to digital technologies and the ability to benefit from new information and communication tools are a prerequisite of contemporary education. Education Effect Africa has been facilitating the launch of computer laboratories in marginalized areas of Kenya as well as offering ICT trainings to teachers and students.
  • Water, sanitation and health: Education Effect Africa is providing primary schools with hygienic toilets, clean sources of water and hand-washing facilities. Our trainers and facilitators assist the teachers in delivering effective health education classes to children in all grades of primary school.
Job Purpose: Education Effect Africa is actively seeking for a qualified and experienced project officer who will be responsible for the successful delivery of school water, sanitation and hygiene (SWASH) project in Kimilili Sub-County called School of Health (SoH).

Key Responsibilities

1. Designing and planning project activities
  • Assisting the Program Coordinator in coming up with project work plans and schedules
2. Establishing and maintaining collaboration with stakeholders
  • Establishing and maintaining contact with project partner schools
  • Developing good working relationship, building capacity of and collaboration between various management organs of partner schools such as board of governors, school health committees, school management committees, parent teachers association, parent associations in addressing the objectives of assigned projects
  • Collaborating with local offices of the Ministry of Education, other relevant ministries, local authorities such as area chief, village elders in ensuring buy in of the project in the project area
  • Mobilizing the community of the project area in undertaking interventions towards projects objectives
  • Represent EEA at meetings, events, conferences, etc. with the relevant departments of the Government Ministries and other stakeholders
3. Coordination of assigned projects
  • Day to day oversight of construction works and supervision of contractors in close coordination with the Program Coordinator and project Engineer
  • Providing logistical support during trainings, follow up meetings and other events organized by EEA
  • Providing professional guidance and follow up of participants after trainings
  • Assisting the Program Coordinator in coordinating the work of consultants and other field staff
4. Procurement
  • Daily coordination of procurement at field sites
  • Recruitment of local contractors and vendors including collecting quotations and bids from the market
  • Ensure adherence to EEA procurement policies and guidelines
5. Financial Management
  • Assisting the Program Coordinator and the Finance Manager in ensuring that project expenditures are carried out within respective budgets
  • Management of Project petty cash: overseeing petty cash transactions, preparing monthly petty cash summary reports and requisitions for petty cash imprest as and when they fall due
6. Maintain high quality documentation throughout the project life
  • Preparing, disseminating and compiling of necessary project templates and documents
  • Ensuring timely filing of project documentation (both physical and electronic) in liaison with the Logistics and Administration Assistant
7. Monitoring and evaluation
  • Assisting the Program Coordinator in carrying out midterm, end of year and ad-hoc evaluation of projects
  • Working closely with Program Coordinator in identifying existing gaps in respective projects assigned as well as designing and implementing appropriate interventions.
Education, knowledge, technical skills, experience and desirable requirements
  • Bachelor’s degree in project management, community development, construction, public health or related field.
  • Minimum of one year proven experience in project delivery in non-governmental organizations, preferably those working in the education sector
  • Proven work experience in managing construction works in donor funded projects
  • Excellent analytical, oral and written communication skills in English and Swahili, ability to communicate in Bukusu dialect will be an asset
  • Proficiency in Microsoft Office applications (Word-processing, e-mail, Excel)
  • Female applicants will be given priority and are encouraged to apply
Contract and Level of Involvement
  • Full time, six months contract from 15th July 2015 - 15th January 2016. The six month contract is inclusive of a one month probation period. The contract is subject to extension depending on the performance of the successful candidate and availability of funds.
  • Project officer will be based in Kimilili Sub-County (Bungoma County) with frequent travels (at least once a month) to Nairobi where the offices of Education Effect Africa are located.
How to Apply 
All application letters together with detailed CVs including names of three referees and expected fee for the above advertised assignment should be addressed to 

The CEO, Education Effect Africa, 
P.O. Box 52199-00100, 

and sent by email to careers@educationeffectafrica.org not later than 3rd July 2015. 

Please indicate clearly on the subject line of the email the position you are applying for. 

Only short-listed candidates will be contacted. 

Please consider your application unsuccessful if you don’t hear from Education Effect Africa after 10th July 2015.



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