Friday, 12 June 2015

Procurement & Admin Assistant

Job Title: Procurement & Admin Assistant
 
Availability: Immediately

CAP Youth Empowerment Institute Kenya, is supported by MasterCard Foundation, was established to provide Basic Employability Skills Training (BEST) for disadvantaged youth in the society with particular focus on women to get equitable, qualitative learning and access to promising labour market oriented opportunities, savings and credit that support their pathways to safe and positive futures.
 
The key purpose of the organization is to assist 10,000 disadvantaged youth to make informed choices, develop labour-market oriented employability skills and access job placements, savings and enterprise development support.
 
Job Responsibilities
  • Sourcing quotations for all purchases
  • Preparation of quotation analysis
  • Assist in the procurement of goods and services as per company’s policy.
  • Performing random checks on suppliers and service providers to ascertain physical location and credibility of services
  • To ensure the prompt dispatch of all out going goods.
  • Maintain good relationship with suppliers.
  • Safeguards the integrity of procurement documents, upholding confidentiality and privacy in the course of duty.
  • Preparation of monthly and annual reports on purchases, spending, and orders/activities.
  • Maintaining an up to date inventory records.
  • Stock taking to ensure timely replenishment of stock.
  • Conducting inspection, receiving and recording of incoming goods.
  • Assist in maintaining purchasing documentation such as  purchase orders, quotations, contracts, tenders, and internal purchase requisitions
  • Negotiation with suppliers on the best terms of service including price, delivery, payments and after sales service.
  • Make regular follow up on orders and delivery documents.
  • Provide procurement information as may be required
  • Supervision of dispatch and delivery of goods to customers
  • Any other job assigned by your seniors.
Requirements
  • At least One (1-2) years working  experience as a procurement assistant  department
  • Computer Proficiency
  • Diploma in purchase &supply
  • Ability to meet deadlines and handle diverse tasks simultaneously using prioritization.
  • Strong oral and written communication skills.
  • Excellent Presentation skills.
How to Apply
 
To express interest in this opportunity, send your CV to hr@capyei.org by 15th June 2015.
 
Cover letter should be pasted on the body of the email and not as an attachment.
 
Applicants are required to quote their current and expected salary on the cover letter.
 
Only short listed candidates will be contacted.

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