Tuesday, 9 June 2015

Payroll Accountant

Vacancy Announcement: Payroll Accountant

Ref No. NRS/112/052015

icipe African Insect Science for Food and Health is a world-class research centre with a mission to alleviate poverty by ensuring food security, improving health, protecting the environment and building the capacity of researchers and communities across the developing world through the application of insect sciences.  

Employing more than 500 national and international staff, icipe is headquartered in Nairobi, Kenya with outposts in Ethiopia and on the shores of Lake Victoria in western Kenya.

icipe has a proud reputation and history of delivering world-quality science that has made crucial contributions to African food and health policy, delivered development outcomes to rural communities and has been at the forefront of building Africa’s biological research capacity. 

The Centre’s research activities span the African continent with partnerships linking research organisations not only across Africa but also the globe.
icipe wishes to urgently recruit a suitable person to fill the position of Payroll Accountant in the Finance and Administration Department, Accounting Section. 

The position is tenable at the icipe Duduville Campus in Nairobi, Kenya. 

This is a two-year contract, with a possibility of extension after successfully completing a six-month probation period of the first contract.

Overall purpose of the job
  • Preparation of payroll using enabler payroll system so as to provide accurate and timely processing of the company payroll and to meet internal and statutory obligations.
  • Leading, managing and participating in the preparation of pension accounts, including employer and employee contributions.
  • Managing the leave planning system and controlling against leave policies defined in the HR system.
  • Preparation and processing of monthly payroll and ensuring the payroll is processed accurately and on a timely basis;
  • Establish/maintain employee records, and ensure that employee changes are updated correctly;
  • Coordinate between payroll, human resources, finance, research and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g. pay slips, leave balances, head count, and retirement contribution reports);
  • Preparation of pension accounts (including employer and employee contributions and compilation of financial accounts for pension funds);
  • Maintaining and reconciling employee leave, sickness and other leave reports;
  • Review contracts and other payroll changes for proper authorisation and adherence to the company’s policies, including compliance with local labour regulations;
  • Prepare all payroll related journals and reconcile payroll related General Ledger accounts;
  • Reconcile and file all monthly and annual payroll-related returns, e.g. PAYE, withholding tax, NSSF, NHIF etc.;
  • Assists in providing supporting documentation and/or information on internal process that is required for audit purposes;
  • Provide excellent internal customer service and deal with all payroll-related queries;
  • Handle any ad hoc tasks as necessary.
Requirements / Qualifications
  • Accounting degree in business administration/finance required with CPA-III.
  • Three or more years experience in accounting including payroll operations.
  • Knowledge of human resources and payroll software is preferred.
  • Excellent skills using MS Word, Excel, Access and Internet Explorer.
  • Understanding of payroll/labour legislation and processes.
Knowledge and skills required for performing the job

The suitable candidate must possess the following:
  • Strong skills using and understanding the flow of transactions in an automated payroll accounting system;
  • Excellent problem solving/judgment skills and high level of attention to detail and accuracy;
  • Strong organisational skills and the ability to work under pressure;
  • Ability to handle and prioritise multiple tasks and meet all deadlines;
  • Excellent communication skills;
  • Customer service focus;
  • Ability to maintain confidentiality and exercise extreme discretion.
  • Ability to work with a team;
Reporting: This position reports to the Treasury Manager.

The selected candidate should be available to start as soon as possible.

How to Apply

All applications must arrive via email on or before 12th June 2015, or until the position is filled, whichever is earlier. 

Please quote the job reference number NRS/112/052015 on the email subject line. 

Interested applicants should submit: 

(a) a confidential cover letter, 

(b) detailed CV with names and addresses of 3 referees (including e-mail addresses, fax numbers), and

(c) a one-page statement of suitability, and remuneration package to:


icipe is an Equal Opportunity Employer

A competitive compensation package will be offered to the right candidate. 

Only shortlisted candidates will be acknowledged.



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