Monday, 15 June 2015

Nairobi Office Intern

Elewana Education Project

Position: Nairobi Office Intern
Immediate Supervisor: Nairobi Office Project officer 

General Description: The Nairobi Internship Position is a three months internship program.
Minimum Academic Requirements:
  • High School Graduate
  • Actively working toward higher degree or has competed a degree
  • Public relations knowledge
  • Basic accounting and bookkeeping
Hours and Time Commitment:
  • While Schools and/or groups are not present: Monday, Wednesday, and Friday: 9.00am – 5:00pm
  • Saturdays and Sundays when required by the Elewana Offices
Specific duties and requirements:
  • Public Relations 
  • Accounting
  • Field work
Organizational Description:  The Elewana Education Project is a registered International NGO and non- profit corporation operating in Kenya and the U.S. and devoted to developing and expanding the educational opportunities of young Kenyans through cross-cultural partnerships, scholarships, and scholastic resource development.
a.   Our Vision is looks toward a world filled with well-educated students inter-connected globally and actively engaged in transforming and sustainably developing their communities.
b.   Our Mission is to empower youth to become agents of change in their communities by improving access to quality education and facilitating understanding of global issues through cross-culture interaction and learning.  

‘Elewana’, the Swahili word for understanding and agreement, speaks to the heart of the Elewana Education Project.

Job Description: The Nairobi office intern will work directly with the Project’s Executive Director and Project officer to properly account for all of the Project’s income and expenses, and ensure proper compliance both with universally accepted accounting rules and the Government of Kenya’s accounting and tax related expectations pertaining to international NGOs.  

In addition, the intern will oversee and manage the project’s public relations activities. 

Specific duties are:

  • Proper entering of income and expenses from Kenya and the in the Project’s account books and accounting software. Income includes donations from Kenya and Expenses for the Amagoro, Nairobi 
  • Adjusting entries to fit proper accounting practices.
  • Entering end of year adjustments to scholarship jobs.
  • Work with the Auditor to prepare the Project’s Annual Tax Report to KRA as required by the Government of Kenya.
  • Prepare the necessary quarterly and year-end submissions for all tax and employee related withholdings (PAYE, NSSF, NHIF, etc)
  • On a monthly basis, prepare a year-to-date P&L/Budget and Balance Sheet report for the Executive Director.  This should be done no later than the 8th of every month (for the previous month’s accounts)
  • Prepare the Projects Accounting Books and subsequent Reports (Balance Sheet, Profit and Loss, and Budget Statements) for use in Elewana Board Meetings and for independent audit as required by the Government of Kenya.
  • Work with Auditors during the Project’s annual audit to ensure compliance and assist with questions/concerns.
Public Relations
  • Planning, developing and implementing PR strategies for Elewana Project
  • Liaising with colleagues and key spokespeople;
  • Liaising with and answering enquiries from media, individuals and other organizations, often via telephone and email;
  • Researching, writing and distributing press releases to targeted media;
  • Writing and editing in-house magazines, case studies, speeches, articles and annual reports;
  • Preparing and supervising the production of publicity brochures, handouts, direct mail leaflets, promotional videos, photographs, films and multimedia programmes;
  • Maintaining and updating information on the organisation's website;
  • Managing and updating information and engaging with users on social media sites such as Twitter and Facebook;
  • Sourcing and managing speaking and sponsorship opportunities;
  • Fostering community relations through events such as open days and through involvement in community initiatives;
  • Managing the PR aspect of a potential crisis situation.
Time commitment: 
  •  Part Time Monday, Wednesday, and Friday.
  •  21 hours/month.
It is expected that the accountant will spend at least three full day in the office every month to review the books, make necessary corrections, and prepare monthly reports.
Additional time in the office may be necessary to complete the various filings and submissions required.
Contracted Time: This contract constitutes a three month (renewable) agreement stipulated to begin on the 27th July 2015  
Renewal is contingent upon an annual performance review based on the successful engagement in all job responsibilities AND the results of the annual audit.
Remuneration: This contract pays 10,000/month and is not subject to PAYE, NSSF, NHIF and/or other benefits. 

Applicants should submit application letters and Curriculum Vitae (CV) and give full details of educational and professional qualifications, work experience, referees, applicant’s telephone number,and e-mail address.

Applicants should email directly to:

Applications and letters from the referees should be received not later than, Tuesday, 30th June 2015 5.00pm.

Elewana Education Project is an equal opportunity employer and canvassing will lead to automatic disqualification.



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