Thursday, 4 June 2015

Executive Assistant

Job Title: Executive Assistant
 
Location: Nairobi, with travel 
 
Reporting to: CEO
 
Job Purpose: To be the CEO's “Mr/Ms.-Fix-It”, taking responsibility for important practicalities so that the CEO is free to concentrate on the strategic matters. 

This role will have immense impact by allowing the CEO to be far more effective in his job maintaining involvement in all aspects of the business.

Roles and Responsibilities
 
Coordination of activities and Relationship management
  • S/he will serve as the primary contact and coordinator for internal and external constituents;
  • Coordinating executive external relations efforts;
  • Researching, prioritizing, and following up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature, determining appropriate course of action, referral, or response;
  • Prioritizing conflicting needs; handling matters expeditiously, proactively, and following-through on projects to successful completion, often with deadline pressures;
  • Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated;
  • Providing "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office;
  • Act as the executive office liaison with outside business organizations and industry associations;
  • Communicating directly, and on behalf of the CEO to staff members, and others, on matters related to CEO's programmatic initiatives;
  • Providing a bridge for smooth communication between the CEO's office and staff; demonstrating leadership to maintain credibility, trust and support with senior management staff;
Business monitoring and general administration 
  • Provide operational support for the CEO's initiatives;
  • Continually keep updated on all business matters and update the CEO as necessary;
  • Drafting correspondence that is sometimes confidential, speeches, presentations and even press materials and announcements from the executive office;
  • Developing, annual reports and policy manuals;
  • Managing an extremely active calendar of appointment; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings;
Leadership
  • Attend and preside over meetings on behalf of the CEO;
  • Supervision of staff, in different towns within the Eastern Region;
  • Attending to all matters in a proactive manner providing solutions on behalf of the CEO where necessary and appropriate;
  • Provides leadership to building relationships crucial to the success of the organization, and managing a variety of special projects for the CEO, some of which may have organizational impact;
Person Specification
 
Education and Experience
  • A minimum of an upper second class bachelor degree in Business or related area from a recognized university;
  • A minimum of a B+ (plus), with a minimum of B plain in Mathematics and English in KCSE or equivalent;
  • At-least a year’s working experience;
  • Must be Ms Office (Excel) proficient;
Critical Skills
  • Excellent problem solving skills;
  • Excellent  organizational skills;
  • Exceptional verbal and written communication;
  • Good interpersonal skills;
  • Multitasking skills;
Interested candidates should send their application to the Recruiting Manager via hrmgtresources@gmail.com by 18th June 2015 stating their current and expected monthly gross salary.

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