Saturday, 6 June 2015

Executive Assistant to the MD

University of Nairobi Enterprises and Services Limited

Executive Assistant to the MD 
Ref: UNES/MD/EA/5/15
(One position)

Reports to: Managing Director

Job Purpose & Position: The position is designed to provide for efficient and responsive administrative, organizational, and logistical service in order to achieve maximum productivity for the MD’s Office by working closely with the MD to provide administrative support on a one-to-one basis. 

This position is of key importance within the organization and the successful candidate must have previous secretarial and senior administrative experience and the initiative to resolve issues quickly in an appropriate manner.
 
Duties and Responsibilities
  • Ensure the MD is fully briefed and prepared for all  planned engagements and accompanying to take notes and provide general assistance in all related arrangements
  • Do background research and present findings in the form of Board Papers, briefing papers, reports and presentations
  • Prepare correspondence on behalf of the MD, including the drafting of general replies and controlling Documents prepared for the MD’s approval
  • Reading, reviewing, verifying, and routing correspondence, reports, legal documents and invitations to the MD
  • Organizing and maintaining the MD’s Diary and making appropriate appointments
  • Following up on delegated assignments and exploring opportunities to add value to the success of the Company
Job Specification
  • A Minimum of a Bachelor’s Degree in Communications, Social Sciences or Related Fields
  • Minimum of three (3) years demonstrable experience in working resource
  • Excellent Organizational, Document Preparation, and Presentation Skills
  • Flexible and Mature Approach with Ability to work without supervision
  • Good Verbal and Written Communications
  • High level of Professionalism and Confidentiality
  • Ability to manage Client Relationships and command Respect
  • Must have analytical and problem solving skills
How to Apply

Applicants interested in the above positions should submit the following:
  • Cover letter detailing why you want to be considered for the position, as well as current and expected gross salary.
  • Detailed CV including at minimum to include:
  1. Biographical data including: Full names, ID No., current mailing address, current telephone contacts, email address
  2. Employment history to date.  Ensure that specific start and end dates are included.
  3. Educational history to date, clearly detailing the program, certificate and grade obtained, institution and completion date.
  4. Names of 3 referees.
  • Copies of ALL your Academic and Professional certificates and testimonials.
  • Completed Personal Data Form (CLICK HERE to download).
  • Copy of National Identity card
  • Indicate the Job Reference Number on the Envelope.
Submit 5 copies of all the documents required; Applications (cover letter), detailed current CV highlighting qualifications and experience, Academic and professional certificates.

All applications to reach the undersigned on or before 19th June 2015

Head Human Resources & Administration Services,
UNES Limited
P.O.Box 68241-00200
Nairobi

Only shortlisted applicants shall be contacted.

UNES is an equal opportunity employer. 

Persons living with disabilities meeting the requirements for the jobs are encouraged to apply

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