Wednesday, 3 June 2015

Estate Manager Cum Accountant

Simba Villa Limited is a company responsible for Managing the Simba Villa Estate is seeking to retain the services of an Estate Manager Cum Accountant.

Simba Villas is a gated community located in Embakasi Area, Nairobi Opposite the Embakasi Garrison. It comprises of 270 units made up of 60 Maisonettes and 210 apartments and shops.

Simba Villas Limited is seeking the services of an Estate Manager / Accountant to manage the estate on its behalf.  

The manager will be expected to:
  • To manage the estate on a daily basis and be available in the Management Office from 8.30 a.m to 5.00 p.m on weekdays and from 9.00 a.m to 2 p.m on Saturday.
  • In the event the manager is unavailable for short periods (not exceeding one week) to deploy a qualified reliever to manage the estate on a daily basis at the Manager’s cost.
  • To submit for approval to Simba Villas the name of any person proposed to be deployed for relieving purposes together with certified copies of the persons: Curriculum Vitae (CV); academic and professional certificates; and a certificate of good conduct issued by the Criminal Investigation Department (C.I.D).
  • To note that notwithstanding the Company's approval of the person deployed by the Manager, the Manager alone shall be liable to and responsible for any error of commission or omission by such person.
  • To maintain an updated list of property owners and tenants within the estate including their telephone numbers, current mailing and electronic addresses.
  • To issue and enforce regulations for the management of the estate in consultation with the directors of the Company.
  • To issue service charge invoices (bills) and land rates and rents invoices(bills) to any person who owns any property within the estate promptly which should in any case be at least 5(five)days before the due date.
  • To issue notices to property owners who fail to pay their service charge or meet any other obligations due from them and liaise with any appointed debt collector so as to ensure that any debts/dues are collected promptly. Provided that in order to bind the Company, instructions to any such debt-collector should have been first sanctioned by Company in writing.
  • To collect and promptly bank any money due to Simba Villas Limited &
  • To arrange and issue notices for any meetings necessary to ensure a cordial and harmonious living environment within the estate.
  • To manage other service providers within the estate by developing service standards to be adhered to by the service providers and monitoring the same as well as holding regular and scheduled meetings with the service providers. The meeting should be held at least quarterly.
  • To inspect the estate property on a regular basis and record the results of such an inspection in a book/register maintained for that purpose. The inspection shall be done at least once every week.
  • To inspect the status of cleanliness of the apartments and the common areas on a daily basis and maintain a record of the findings and where applicable take necessary action to remedy any shortcomings.
  • To attend to concerns raised by the residents of the estate and where necessary resolve any disputes arising between/ amongst the residents.
  • To maintain proper and complete records of the estates finances including receipts, payments, vouchers, invoices/bills cashbook, ledgers and correspondence including any necessary reconciliations.
  • To initiate payments to the various service providers including payments for electricity, water, insurance cleaning, security, site value taxes, land rent and rates, legal services, audit services and any other services required on an hoc basis.
  • To maintain a comprehensive list and contact addresses of at least ten qualified service providers (which list should include persons originally involved in the construction of the estate) –in the following service categories: electrical wiring and installation, plumbing services and masonry services
  • To prepare and submit a report on a monthly a report basis covering the following areas:
  • Financial performance for the month including revenue collection and expenditure.
  • Performance of the various service providers
  • State of the estate infrastructure
  • Matters requiring to be attended to by the Directors
  • To prepare quarterly financial statements and draft annual financial statements for consideration by the Directors of the Company.
  • To prepare a budget for the management of the estate at least one month(i.e by 31st November) before the start of the financial year of the Company:
  • To monitor the requirements in the lease agreements for the estate owners and ensure that every party meets its obligations.
The ideal candidate should have a minimum of CPA-(K),degree or diploma in hospitality management will be added advantage plus at least 5 years working experience in a supervisor position.

Interested applicants should send their detailed CV to 

P.O Box-27820-00100
GPO/Nairobi

& Also Email soft copy to Simbavillasjune2015@gmail.com 

on or before 15 June 2015.

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