Wednesday, 24 June 2015

Administration Assistant

Job Title: Administration Assistant

Reference: 
AA_2015

Recruiter: Altima Africa Ltd
 
Contract: Permanent       
 
Location: Nairobi

Available: ASAP

Profile Introduction: Our Client is a leading Insurance company with operations across the Greater East African region. 

Our client seeks to recruit a self driven individual for the position of Administration Assistant - Reporting to the General Manager (Operations).

Minimum Requirements
  • University Graduate;
  • Have at least 2 years work experience in Office Administration work; 
  • Be proficient in MS Word, Excel and PowerPoint; and
  • Excellent verbal and written communication skills;
Job Specification
  • Receive and respond to all incoming calls for the department and maintain detailed records of all the issues, especially those not addressed satisfactorily;
  • Attend to all incoming clients and refer them on who should assist;
  • Prepare general correspondence i.e memos requesting for cheques and follow-up with finance for payment
  • Collect all incoming mail from the mailroom and distribute for further action;
  • Organize departmental meetings and ensure minutes of the meeting are sent to the departmental members on time;
  • Maintain the Head of Department’s diary and book appointments as well as travel arrangements for the HOD;
  • Manage departmental stationery re-order levels and request for departmental equipment’s when need arises including branches (Brochures);
  • Assist in compiling and maintaining departmental leave days; Ensure all machinery are operational i.e. printers, extensions;
  • Maintain departmental files so that information is easily accessed and
  • Perform other duties as instructed by Management;
Competencies
  • Excellent communication skills;
  • Reliable and Dependable;
  • Honesty;
  • Great Interpersonal Skills;
  • Speed and Accuracy and
  • Customer Focused.
How to Apply

If you are qualified and up to the challenge visitwww.altimaafrica.com/careers.php and apply online by 5pm 30th June 2015

Please note that only qualified candidates will be contacted

Our client is an Equal Opportunity Employer

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