Wednesday, 24 June 2015

Administration Assistant

Job Title: Administration Assistant


Recruiter: Altima Africa Ltd
Contract: Permanent       
Location: Nairobi

Available: ASAP

Profile Introduction: Our Client is a leading Insurance company with operations across the Greater East African region. 

Our client seeks to recruit a self driven individual for the position of Administration Assistant - Reporting to the General Manager (Operations).

Minimum Requirements
  • University Graduate;
  • Have at least 2 years work experience in Office Administration work; 
  • Be proficient in MS Word, Excel and PowerPoint; and
  • Excellent verbal and written communication skills;
Job Specification
  • Receive and respond to all incoming calls for the department and maintain detailed records of all the issues, especially those not addressed satisfactorily;
  • Attend to all incoming clients and refer them on who should assist;
  • Prepare general correspondence i.e memos requesting for cheques and follow-up with finance for payment
  • Collect all incoming mail from the mailroom and distribute for further action;
  • Organize departmental meetings and ensure minutes of the meeting are sent to the departmental members on time;
  • Maintain the Head of Department’s diary and book appointments as well as travel arrangements for the HOD;
  • Manage departmental stationery re-order levels and request for departmental equipment’s when need arises including branches (Brochures);
  • Assist in compiling and maintaining departmental leave days; Ensure all machinery are operational i.e. printers, extensions;
  • Maintain departmental files so that information is easily accessed and
  • Perform other duties as instructed by Management;
  • Excellent communication skills;
  • Reliable and Dependable;
  • Honesty;
  • Great Interpersonal Skills;
  • Speed and Accuracy and
  • Customer Focused.
How to Apply

If you are qualified and up to the challenge and apply online by 5pm 30th June 2015

Please note that only qualified candidates will be contacted

Our client is an Equal Opportunity Employer



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