Friday, 12 June 2015

Accounts Assistant

Job Title: Accounts Assistant
 
Availability: Immediately

CAP Youth Empowerment Institute Kenya, is supported by MasterCard Foundation, was established to provide Basic Employability Skills Training (BEST) for disadvantaged youth in the society with particular focus on women to get equitable, qualitative learning and access to promising labour market oriented opportunities, savings and credit that support their pathways to safe and positive futures.
 
The key purpose of the organization is to assist 10,000 disadvantaged youth to make informed choices, develop labour-market oriented employability skills and access job placements, savings and enterprise development support.

Job Responsibilities
  • Daily book keeping of finance &accounting data ,processing of all transactions using documents of original entry and reconciliation of cash and bank balances using quick books
  • Monthly reporting to the finance and administration manager providing fully reconciled reports detailing center advances, expenditure and cash/bank reconciliations, budget follow ups tracking and accountability to strict deadlines.
  • Assist in preparation and follow up of program budget for centers and trips substance advances
  • Ensure that all expenses are properly authorized and documented before payment for such expenses by preparing correct budget codes and seeking prior approval
  • Ensure that all payments are prepared on time and in accordance with all financial guidelines and approval procedure
  • Maintain filing systems for all financial and accounting records in accordance with guidelines and verify the completeness of the documentation on the files by maintaining both hard and soft copies to support all financial transactions and for the donor reporting
  • Ensure that all bookings in cash books and ledgers are done on daily basis for both and in strict compliance with guidelines to include advances and pre-payments and reconciled including reconciliation of select ledgers and balance sheet items.
  • Maintenance and updating of a fully written fixed assets register
  • Write journal entries for reclassification of expenses as required and enter into quick books
  • Assist in preparation of yearend audit schedules and provide all documents required by the auditor during audit as well as answering some audit queries as needed
  • Maintain a schedule for payment of utilities and lease agreements for the organization to ensure timely payments
  • Report any irregularities found during scrutiny of accountability documents
  • Continuously remind and train center staff on optimum accountability requirements
  • Provide leave cover for the Finance &Administration Manager pertaining to accounts and record keeping needs
  • File monthly VAT returns
  • Monthly PAYE and withholding tax payments
  • Any other duties assigned by the supervisor
Requirements
  • At least One (1-2) years working  experience in accounts department
  • Conversant with quick books and Microsoft office excel
  • At least CPA III
  • Ability to meet deadlines and handle diverse tasks simultaneously using prioritization.
  • Strong oral and written communication skills.
  • Excellent Presentation skills.
How to Apply
 
To express interest in this opportunity, send your CV to hr@capyei.org by 15th June 2015.
 
Cover letter should be pasted on the body of the email and not as an attachment.
 
Applicants are required to quote their current and expected salary on the cover letter.
 
Only short listed candidates will be contacted.

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