Monday, 1 July 2013

Finance and Administration Manager Job Vacancy in Kenya

Our client, a medium sized company within the dairy industry is looking for Finance and Administration’s Manager.
Job responsibilities:-
Budgets and Management Reporting
  • Preparation of management reports and business plan & budgeting as required.
  • Provide management reporting to Executive Director and other senior officials as required.
  • Prepare cash flow management processes.
Financial Processing
  • Process accounts payables, obtain payment authorities, record & prepare all payments including all statutory payments as per the governing Laws of Kenya.
  • Provide regular creditor reports.
  • Prepare & send invoices to debtors as required and follow up on debtors, maintain expected payment dates in cash flow spreadsheet, receive & record payments.
  • Action regular reconciliations of all bank accounts & credit cards.
  • Maintain the Asset Register.
  • Support preparation Annual Audits & preparation of annual financial statements working with the Treasurer and external auditors.
Payroll Management
  • Prepare fortnightly payroll, obtain approval and process to bank.
  • Produce & issue payslips.
  • Maintain all payroll records.
  • Process leave records.
  • Support all other employer payroll related requirements.
Office & Administrative Management Role
  • Be accountable for and manage the staff , Office functions and the administrative function e.g. records management, inwards & outwards mail, purchasing, diary management.
Strategic Plan
  • Work with the Executive Director and other staff to contribute to development of the company Strategic Plan
  • Work with the Executive Director and other staff to ensure systems and information are in place and followed through.
  • Work with the Executive Director and other staff on preparation of budgets and reviewing progress against budget.
Academic Qualifications:-
  • Holder of a CPA K or ACCA qualifications or a degree in a related field.
  • Demonstrable experience in a similar role in a small to medium business environment with 4-6 years experience in finance, administration and payroll.
  • Demonstrable supervisory experience of administrative staff.
  •  Experience in the development of positions, systems and procedures.
  • Experience in project management.
  • Demonstrate experience leading improvement initiatives
  • Well presented, good communication and negotiation skills.
  • Commitment to professional development.
  • Ability to communicate effectively with a wide range of people.
  • Experience in providing general support in a small team.
  • Can work autonomously, effectively managing workload without continual guidance.
  • Ability to analyse situations and take corrective actions
  • Excellent quality, attention to detail, & organisational skills
  • Excellent numeric skills
Qualifying candidates should send their application letter together with detailed Curriculum Vitae to  before COB 15th July 2013.



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