Thursday, 16 February 2012

UNOPS - Logistics Clerk Job in Nairobi Kenya

UNOPS helps its partners in the United Nations system meet the world’s needs for building peace, recovering from disaster, and creating sustainable development.

UNOPS is known for its ability to implement complex projects in all types of environments around the globe.

In an effort to promote organizational excellence, UNOPS seeks highly qualified individuals for the following position:

Vacancy Code: MASOM1112_ 239

Post Title: Logistics Clerk

Post Level: LICA 2 Equivalent to G3

Org Unit: Mine Action Programme - Somalia

Duty Station: Nairobi, Kenya

Duration: 12 Months (Renewable - subject to availability of funds)

Closing Date: 29th February, 2012

Organisational Context

The UN Somalia Mine Action Programme (UNSOMA) is operating under the responsibility of the United Nations Mine Action Service (UNMAS), executed by UNOPS.

The Mine Action Programme in Somalia started in Somaliland (1992-1993,1997-1998 and 1999-present), and Puntland (2003-2005), and has implemented capacity building projects, provided technical assistance for the national Somaliland and Puntland Mine Action Centres and the Police Explosive Ordnance disposal teams.

In South Central Somalia, UNSOMA is expanding the activities in support of the African Union Mission in Somalia (AMISOM).

In complement to the provision of capacity building and support for the AMISOM forces to undertake EOD (Explosive Ordnance) activities in Mogadishu to reduce the large amounts of Explosive Remnants of War (ERW) and stockpiles throughout the city, Police EOD teams are deployed in Mogadishu in concert with an emergency Mine Risk Education initiatives to reach the large numbers of returnees for provision of humanitarian assistance.

Other regional offices will be established during the current year.

UNSOMA has an office in Nairobi to provide managerial and support functions for the Regional Offices in Somalia.

Duties and Responsibilities

Under the direct supervision of the Head of Support Services, daily reporting to the Logistics Assistant, the incumbent will perform the following duties and responsibilities:

Key functions:
  • Receive goods from Suppliers and ensure correctness of order as per specifications;
  • Record assets on the asset management database to reflect current purchases;
  • Issuing out of Assets;
  • Preparing handover vouchers;
  • Making sure that assets /equipments are in good working condition and complete maintenance requirements for all assets;
  • Conduct asset verification on a quarterly basis in conjunction with Mogadishu asset managers;
  • Ensure cleanliness, hygiene and safety of all assets;
  • Prepare Receipt and Inspection Report for all new assets in accordance with the current policies;
  • Ensure all damaged and lost assets are recorded in accordance with the loss and damage policy;
  • Maintain the loss and damage documentation and ensure complete records are kept;
  • Manage the Stores and Transit containers;
  • Labeling of transit cargo;
  • Coordinate loading of cargo, and ensure proper packing is done in the shipping container;
  • Filing of Assets and logistics documents and updating to reflect up to date information;
  • Any other duties as may be required.
Education and Experience

Education:
  • Secondary education level is mandatory.
  • Professional certification in the field of logistics is a plus;
  • 2 to3 years progressively responsible experience with a background of logistics and asset management is required.
  • Work experience in an international organization is an asset;
  • Ability to translate and apply business acumen and technical expertise into UNOPS operations;
  • Competent level of computer literacy - MS Office as a minimum;
Professionalism:
  • Good inter-personal and communications skills and the ability to interact readily with UN staff members at all levels.
  • Must have keen sense of ethics and integrity in dealing with clients and service providers.
  • Ability to work under strict deadlines and under stressful conditions.
  • A sound knowledge of UNOPS/UN financial rules is an added advantage.
  • Sound Computer skills, in particular MS Word, Excel, PowerPoint, Atlas and Imprest.
  • Ability to work in a multi-national/multi-cultural environment.
Language

Fluency in written and spoken English is required.

Other requirements
  • Experience with a UN Mine Action Centre or Demining NGO will be an advantage.
  • Good written communication and report writing skills.
Submission of Applications

Qualified candidates may submit their application, including a letter of interest, complete Curriculum Vitae and an updated United Nations Personal History Form (P.11) (available on our website), via e-mail to somaliamineaction@unops.org.

Kindly indicate the vacancy number and the post title in the subject line when applying by email.

Additional Considerations
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS reserves the right to appoint a candidate at a level below the advertised level of the post.
For more information on UNOPS, please visit the UNOPS website at www.unops.org

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