Friday, 20 January 2012

Secretary / PA to the Director Job in Kenya

The holder of this position will be required to provide administrative support and secretarial services to the Director and to take charge of Office Administration issues.

Key Responsibilities / Duties
  • Providing Quality secretarial services to the Director
  • Maintaining Confidentiality and integrity of correspondence in the Office
  • Making Overseas Travel arrangements on time
  • Handling of Internal & External queries to the Director Office expeditiously
  • Maintaining of Accurate filing and record system
  • Receiving all visitors to the Director’s office and either address their requirements or refer them to the Director where necessary.
  • Handling all incoming and outgoing correspondence including e-mails, general correspondence and other communication,
  • Managing the Director’s diary, call and organize meetings and make travel arrangements for managers as needed.
  • Switch-Board Operations
  • Drafting of routine disciplinary memos and submit for approval and other correspondences
  • Processing visa applications and renewals for passports and driving licenses for the Director & his/her family
  • Preparing presentations and reports for the Director
  • Any other duty that may be assigned from time-to-time
  • ‘O’ Level
  • Degree/Diploma Business Management/Human Resource Management
  • Diploma in Full Secretarial studies
  • Training in customer service will be an added advantage
  • Current or previous 5 years work experience in a similar position
Competencies & Skills
  • Keen business sense
  • Good communication
  • Good interpersonal
  • Customer service
  • Computer literate
Interested candidates who meet the above qualifications should send their applications together with their curriculum vitae and copies of academic and professional certificates to

The Director
P. O. Box 17592-00500

Only short-listed candidates will be contacted.

Applications to reach us on or before 6th February 2012


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