Thursday, 12 January 2012

Human Resources Assistant

Position: Human Resources Assistant

Department: Administration

Supervised by: Director

Supervises: General

B: Job Responsibility

B1: Job Objective/Summary

To promote good industrial relations and cooperate image through effective internal communication between management and employees by acting as a link between the two groups.

B2: Current Duties of the Job
  • Conduct recruitment and selection for the company.
  • Formulation and implementation of training and development programmes as well as conducting training analysis need.
  • Conducting performance appraisal of all employees and setting of targets to be achieved by individual employee.
  • Handling disciplinary matters and employees grievances promptly.
  • Develop and ensure proper Implementation of the company’s policies and procedures.
  • Leave administration.
  • Ensure employees queries are attended to promptly and provide advice and guidance to employees on HR issues
  • Effect employee and separation procedures i.e. dismissals, retirement and resignation to safeguard Council and employee interests.
  • Ensuring statutory obligations are up to date i.e. NSSF, Union, NHIF, Industrial training levy.
  • Ensure WIBA followed incase of injuries to workers while on duty. Dealing with necessary correspondence with insurance companies, with the Ministry of Labour and with concerned hospitals and doctors.
  • Facilitate and play an advisory role in departmental meeting, follow up on the issues mentioned on the minutes and escalating unresolved issues to the director as well as timely submission of the minutes to the director.
  • Conduct legal Human Resources disputes on behalf of company, attending court, liaising with insurance companies and with advocates.
  • Conduct labour disputes with labour office.
  • Implementation of Occupational Safety and Health Act to ensure compliance with statutory requirements.
  • Manage staff relationships and reinforce internal synergy to enhance performance.
  • Source and develop talent to respond to company needs.
  • Undertake competency modeling to satisfy evolving organizational capabilities.
  • Undertake human resource planning to meet operational requirements.
  • Manage labour relations for industrial harmony.
  • Administer staff benefits and welfare matters to boost staff motivation levels.
  • Proper filling, documentation and maintenance of employee personal file.
  • Preparation and submission of ad hoc and regular reports to the Managing Director.
B3: Indicators of Good Performance
  • Timely submission of regular and ad hoc reports.
  • Process and ensure timely submission of statutory returns to government departments.
  • Proper administration of leave as per the leave roster.
  • Effective management of employee records/personal file.
C: Job Requirements

C1: Formal education and professional qualifications
  • First degree in social sciences.
  • Diploma in Human Resources.
C2: Skills identified for satisfactory performance of the Job
  • Computer literate
  • High integrity
  • Confidentiality
  • Initiative
  • Well versed with labour laws.
  • Problem analysis and problem solving.
  • Good written and communication skills.
  • Good interpersonal relationship
C3: Relevant working experience
  • Two years experience.
Interested and qualified candidates can send there resume to recruitment@workforceassociates.net

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