Saturday, 24 December 2011

CORAT - Africa Academic Programme Coordinator and Internship

CORAT AFRICA is a Pan African Christian Organization based in Nairobi.

It is involved in provision of Leadership Development, Management Training, Research and Consultancy services to Churches and Church related organizations in Africa.

CORAT Africa seeks to recruit highly motivated and vibrant persons fill the following vacancies:

1. Academic Programme Coordinator

Job Purpose: To coordinate academic programs at CORAT Africa

Principal Responsibilities

Staff Supervision and Support
  • Plan, coordinate and manage implementation of academic programs
  • Supervise training and other staff working directly under the programs
  • Support and oversee completion of tasks related to the programs
  • Evaluate performance of staff under the programs
  • Manage and update database of trainers/academic staff to be used in the programs
  • Participate in the administration of the department’s programs of study and other activities
Marketing/Outreach
  • Market the academic programs
  • Respond to training inquiries relating to the academic programs
  • Coordinate recruitment and admission of students
  • Coordinate the production of promotional materials for the programs
Program Development & Management
  • Liaise with the HOD, and coordinate, on matters related to student admissions, setting & moderation of examinations, marking & presentation of results, recruitment of trainers for the program and approval of graduating students
  • Develop training packages and resource materials
  • Review the program as required in consultation with the HOD
  • Liaise with HR to recruit Lecturers
  • Monitor and evaluate the academic programs
  • Allocate teaching units to both permanent and part time training staff
  • Manage and attend to issues as they arise with trainers and students
  • Support, debrief and offer feedback to trainers and trainees as needed
  • Coordinate the supervision of students in their research and project work
  • Ensure quality control of all academic programs
  • Maintain data base for students and trainers
  • Prepare the necessary programs reports
Other responsibilities
  • Attend to management meetings
  • Perform other duties as may be assigned by Executive Director Learning and Capacity Development or the Managing Director
Desired Qualifications
  • A holder of a B. Ed and Masters degree in social sciences, development studies or any other related field with at least three years relevant experience curriculum development, working as training coordinator, trainer or as a lecturer in a reputable educational institution.
Skills and Abilities
  • Excellent training/facilitation skills using modern learning concepts & aids
  • Ability to work in a team
  • Ability to work effectively with people from diverse backgrounds
  • Excellent oral and written communications skills
  • Excellent organizational and coordination skills
  • Excellent time management and delegation skills
  • Excellent problem solving and stress management skills
  • Knowledge of MS Project and other relevant project planning & management tools
  • Ability to work a flexible work schedule including some weekend and evening work
  • Knowledge of planning, monitoring and evaluation skills
  • ICT skills
Internship

We are inviting applications for interns.

The interns should have training upto Masters level in, Marketing, communication, research, and Human Resource. The internship will run for a minimum of 6 months and Maximum of one year.

If your background, experience and competencies match the above specifications please send a detailed CV, indicating, telephone contact, address, email and names of three referees, one of whom must be a church leader / priest / pastor, current and expected salary.

The application should reach the undersigned not later than 5th January 2012.

Only shortlisted applicants will be contacted

Managing Director
CORAT Africa, P.O. Box 42493 – 00100
Nairobi, Kenya

Private Safaris (E.A) Ltd - Human Resources Manager - Nairobi, Kenya

Private Safaris (E.A) Ltd is part of Kuoni travel group. It is one of the leading and most reliable Destination Management Company in East Africa.

With over 50’000 guests per year and its own fleet of buses and Safari vehicles, Private Safaris (E.A) Ltd leads the way in standards within Eastern Africa.

To strengthen our team, we are now seeking a Human Resources Manager to be based in Head office, Nairobi.

Main Tasks & Responsibilities will include:
  • Staff acquisition which will involve HR planning, Recruitment, Selection, Placement and Induction.
  • Staff management involving implementation and analysis of performance evaluation process, staff development Programmes, Managing the annual training budget, Assessing competency/skills gaps, Succession planning, Coordination of learning and motivational programmes, Sourcing and coordinating for quality trainers for Private Safaris (E.A) Ltd, Overall organizing and coordination of staff events.
  • Staff welfare ensuring staff safety at work area, ensuring proper conditions in employment by administering staff benefits like medical, group life, group accident and pension scheme.
  • Conflict resolution by ensuring a conflict free environment and if any arises ensure that the laid down procedures to resolve the conflict is followed.
  • Payroll administration and advise management on staff reward system.
  • Staff legal issues in liaison with the company lawyers.
  • Prepare monthly HR reports as per KUONI procedures.
  • Implement and review policies in line with KUONI internal control systems.
  • Ensuring appropriate legal exit procedures on terminations, retirement, resignations and dismissals.
  • Administration -overall office management, managing the company insurance portfolio and sourcing for credible insurance companies.
  • Data management which involves Leave planning and administration, Maintenance of HR records for all staff, updating all the files for all branches, and to ensure proper documentation are kept.
  • Strategic role of advising management on HR issues.
Minimum Job specifications
  • University degree preferably Bachelors in Business Management concentrating in Human Resources or in a similar field.
  • Diploma in Human Resources Management.
  • Excellent and effective communication and interpersonal skills.
  • Minimum 4 years experience in Human Resources 2 years being in a managerial position or proven ability to work with senior managers.
  • Have Knowledge of Labour laws.
  • Must have working knowledge of Computer applications.
  • Experience in an international organization will be an added advantage.
If you believe you are the right candidate and can clearly demonstrate your ability to meet the criteria given above please submit your application with a detailed curriculum vitae stating your current position, Names of three referees, telephone contact and e-mail address to:

Managing Director
Private Safaris (E.A) Ltd
Mobil Plaza, 2nd Floor
P.O Box 16913, 00620
Muthaiga, Nairobi.

Or apply online: www.privatesafaris.co.ke/jobs.asp

To be received not later than January 15, 2011.

Only short listed candidates will be contacted

Tetra Pak - Field Service Engineers

As a world leading company in food processing and packaging, Tetra Pak’s motto “PROTECTS WHAT’S GOOD TM” reflects the philosophy upon which we conduct our business in order to make food safe and available, everywhere.

Operating in more than 165 markets with over 20,000 employees, Tetra Pak believes in responsible industry leadership, creating profitable growth in harmony with good corporate citizenship and a sustainable approach to business.

We work closely with our suppliers and customers on preferred processing and packaging solutions to provide convenient, innovative and environmentally sound products to millions of people worldwide.

Field Service Engineer - Several Positions

The duties of this job require a very high degree of specialized expertise and skill in maintaining established standards of quality and accuracy.

Drive, determination and a self disciplined approach to achieving results are necessary.

The job environment is structured and job expectations are clear. The job requires specialized technical problem solving, ingenuity, integrity and quality within approved organizational systems and technology.

Scope of the Job

The jobholder who will report to the Field Service Manager, will work directly with customers on maximizing system performance of all packaging and processing equipment installed base through our Technical Sales and Services (TSS) portfolio offerings.

He/She will also support the growth of the packaging business in partnership with the sales team on existing installed base and project execution during project installation phase and implementation.

Main Responsibilities
  • Install commission and automate packaging equipment.
  • De-installation of processing, packaging and Distribution Equipment system.
  • Troubles-shoot and resolve machine and equipment malfunctions.
  • Carry out planned and breakdown maintenance service on processing and filling machines both locally and abroad.
  • Audit customer equipment and recommend corrective measures such as replacement of worn out parts.
  • Carry out machine upgrades to match technological changes.
  • Trouble- shoot problems at customers’ premises as regards product spoilage and packaging material complaints.
  • Initiate sales of equipment and equipment spare parts to customers.
  • Train customers’ technical personnel and machine operators on the use of Tetra Pak equipment and general dairy technology-during installation, basic operation instructions
  • Train Field Service Quality Assurance personnel on quality assurance (on the job).
  • De-install processing, packaging and Distribution Equipment system.
Experience
  • 3-5 years experience in mechanical and electrical and/or maintenance of industrial equipment and other related capital equipment maintenance involving all levels of complexity including trouble shooting of the above
  • Knowledge of PLC programming and electrical trouble shooting is necessary
  • Work experience in a liquid food’, chemical, beverage or brewery processing systems installation and service (will be an added advantage).
Qualification
  • Bachelors Degree in Electrical Engineering or Mechanical.
  • Computer Knowledge with practical use of MS Word, MS PowerPoint and Excel.
Core Competencies, Skills & Abilities
  • Analytical and problem solving skills
  • Excellent technical/technological skills
  • Detail-oriented
  • Self-starter
  • Customer-oriented
  • Results-oriented & good team player
  • Ready to travel intensively locally or abroad
If you think you match the above requirements, please send us your application with an up-to-date curriculum vitae, citing your current remuneration package, to:

The Human Resources Manager,
Tetra Pak Limited
P.O.Box 78340, 00507, Nairobi

or email address: recruit.ke@tetrapak.com to reach us on or before 7th January 2012.

Any incidence of canvassing will lead to a candidate’s disqualification.

Only short-listed Candidates will be contacted.

Tetra Pak is an Equal Opportunity Employer

Unilever - Brand Managers

Unilever is looking for leading edge Brand Managers to drive the growth of its World leading brands in the East & Southern Africa market. Are you the one?

Main Accountabilities

Reporting to the Category Marketing Manager, the Brand manager will:
  • Assist in translating the Brand Vision Plan into annual Brand Marketing Plans
  • Oversee the execution of Brand Marketing plans
  • Oversee execution of Communication channel strategy
  • Manage key brand metrics such as profitability, volume while ensuring achievement of ambitious growth targets
  • Manage the innovation process, design launch plans and ensure excellent execution of new product Launches
Academic Qualifications & Experience

The ideal candidate should have:
  • A Business degree from a recognized institution
  • Post graduate diploma in Marketing such as CIM is an added advantage
  • At least two (2) years experience in Marketing with Brand management experience a definite advantage
  • Proven success in project management
Go on; get started to an exciting career with Unilever East and Southern Africa.

Log on to www.unilever-esa.com then click on ‘careers’ and then on ‘careers taking it further’ to register your CV and apply.

All applications are received and processed online.

No hard copies are accepted.

Closing date is 2nd January 2012

Tata Chemicals Magadi - Continuous Improvement Engineers, Rolling Stock & Kajiado Operations Manager and Senior Financial Analyst

Tata Chemicals Magadi (TCML) occupies a significant place in the African economy. It is Africa’s largest soda ash manufacturer and one of Kenya’s leading exporters. TCML wishes to recruit the following positions based at our sites in Magadi and Kajiado:

Continuous Improvement Engineers (2 posts)

Rolling Stock & Kajiado Operations Manager (1 post)

Senior Financial Analyst (1 post)

Senior Financial Analyst

Category: Management

Department: Finance

Section: Financial accounting

Responsible to the director of finance for preparing analyses, written justifications, written and oral presentations, reconciling accounts, preparing adjustment entries, responding to queries, ensuring compliance to accounting standards and working with both internal and external stakeholders.

Areas of principal accountability will include:
  • Preparation of annual budget and strategic plans.
  • DCF analysis and financial justification of CAPEX and major maintenance projects.
  • Analysis and reconciliation of general ledger account balances.
  • Researching and resolving audit issues.
Minimum requirements:
  • The candidate must possess a CPA and a bachelor's degree in accounting or related field and excellent computer skills especially with Microsoft Excel.
  • Seven years experience in public accounting will be a plus.
Person specifications:

In addition, the candidate should:
  • Possess and demonstrate excellent communication skills both interpersonally as well as through oral and written presentation.
  • Demonstrate initiative and well-developed team lead skills.
  • Be able to work effectively under the pressures of time, setbacks or resistance.
  • Possess a can-do attitude.
  • Demonstrate ability to multi-task effectively.
  • Have an understanding of IGAAP standards.
  • SAP experience would be a plus.
How to apply:

Applications are strictly online; paper applications will not be considered.

To apply click here

For any clarifications on online applications, please contact the Human Resources office.

Application MUST be submitted on the prescribed application form through the above link so as to reach us on or before 6th January 2012.

Rolling Stock and Kajiado Operations Manager

Category: Management

Department: Supply chain

Section: Kajiado operations and rolling stock

Reporting to the director of supply chain, the rolling stock and Kajiado operations manager will be responsible for leading a team charged with the responsibility to deliver effective maintenance of rolling stock and efficient operation of the Kajiado facility to ensure the company's objectives are met.

Areas of principal accountability will include:
  • Management and maintenance of rolling stock (locomotives, wagons and motor trolleys) to meet operational and customer service requirements.
  • Ensuring safety standards are adhered to in rail operations by investigating safety incidences as well as initiating and tracking closure of corrective actions.
  • Logistic management of the bulk wagon to bulk road transshipment facility and to all Kajiado site installations.
  • Monitoring and control of fixed costs and capital expenditure.
  • Maintenance of train operations radio communication repeater station at Olemelepo Hill in Kajiado.
  • Coaching and mentoring the rolling stock and Kajiado teams and conducting regular appraisals to ensure set objectives are met.
  • Liaison with external stakeholders to ensure cordial relations and smooth operations
Minimum requirements:
  • Bachelor's degree in mechanical or electrical / electronics engineering from a recognised university.
  • Minimum of seven years rolling stock maintenance experience.
  • Excellent leadership, communication and interpersonal skills.
  • Registration with the Engineers Registration Board, training in safety and / or membership of a professional body will be an added advantage.
Person specifications:

The ideal candidate should:
  • Demonstrate initiative and well-developed team leadership skills.
  • Champion continuous improvement / business excellence initiatives.
  • Be a team player of unquestionable integrity.
  • Have high energy levels and be passionate about the success of the organisation.
  • Possess well-developed IT skills and working knowledge of an ERP system.
How to apply:

Applications are strictly online; paper applications will not be considered.

To apply click here

For any clarifications on online applications, please contact the Human Resources office.

Application MUST be submitted on the prescribed application form through the above link so as to reach us on or before 6th January 2012.

Plant Improvement Engineers

2 Posts

Category: SS

Department: Manufacturing

Section: Maintenance

The plant improvement engineer will report to the maintenance manager and will provide the necessary leadership to a team for promoting and implementing change as well as for fostering an environment of continuous improvement (CI) to achieve the organisation's business vision, utilising proven processes, methods and tools like Six Sigma, lean manufacturing and change management.

Areas of principal accountability will include:
  • Leading cross-functional top-priority project teams to develop and implement effective processes and tools to deliver on key business objectives.
  • To lead, facilitate and direct CI activities such as quality and productivity improvement, asset health care, cost reduction, lean management systems, 5S - Visual Factory.
  • Involvement in facility capacity expansion projects in and during the definition and commissioning phases.
  • Teaching, mentoring and deploying teams to develop CI / Six Sigma / Lean capability.
  • Acting as a liaison to leverage operational excellence/ best practices within the organisation.
  • Implementing Six Sigma/Lean methodologies and tools such as:
  1. TOC (Theory of constraints).
  2. Lean management.
  3. Change management.
  4. DMAIC: Define Measure Analyse Improve Control (Process improvement).
  5. DFSS: Design for Six Sigma and IDOV: Identify Design Optimise Validate (Design excellence).
  • Working with business leadership to develop a CI strategy that aligns with achieving the business objectives.
  • Acting as a resource to champions in identifying and prioritising strategic improvement opportunities, planning, and implementing CI projects.
  • Identifying and working to remove the barriers that slow or prevent successful CI initiatives.
  • Ensuring the proven DMAIC and DFSS/IDOV processes are followed and projects are delivering committed results.
Person specifications:

The candidate should hold a bachelor's degree in any one of the common engineering disciplines, with at least five years experience in a manufacturing environment, out of which two years specifically include leading, mentoring and developing projects and people.

In addition, the candidate should:
  • Be result-oriented, self-directed and motivated.
  • Have a strong customer and continuous improvement mindset.
  • Have strong interpersonal and change management skills with the ability to lead, facilitate, motivate cross-functional teams and resolve resistance to change.
  • Have an established track record of delivering results within a large manufacturing organisation.
  • Have solid statistical, analytical, and structured problem-solving skills.
  • Demonstrate success in working on both manufacturing and transactional Six Sigma DMAIC and DFSS/IDOV projects.
  • Demonstrate effective training and facilitation skills with experience in providing Six Sigma / Lean training.
  • Have the ability to manage multiple projects simultaneously.
  • Demonstrate strong computer skills, especially familiarity with statistical analysis and other decision-support software.
How to apply:

Applications are strictly online; paper applications will not be considered.

To apply click here

For any clarifications on online applications, please contact the Human Resources office.

Application MUST be submitted on the prescribed application form through the above link so as to reach us on or before 6th January 2012.

Maintenance Planner (Internal)

Category: SS

Department: Manufacturing

Section: Maintenance

Reporting to the planning superintendant, the successful candidate will be responsible for efficient planning and coordination of asset health care activities.

He has to be able to break down technical jobs into logical tasks, put the tasks in sequential order, and assess the materials and tools needed, and be able at all other factors that play a role in proper execution of a technical job.

Areas of principal accountability will include:
  • Correct planning and scheduling of the preventive maintenance programme related to production equipment.
  • Optimisation of productivity of the maintenance workforce through efficient planning and scheduling.
  • To ensure all work is performed and completed in conformance with any related codes, guidelines or standards established by a manufacturer or regulating body.
  • To plan and organise the selection, purchase, stocking, and issue of all materials, parts and components required for work order completion.
  • Acting as a liaison to leverage operational excellence/ best practices within the organisation.
  • To plan and organise the selection, purchase and time elements of external services required for work completion.
  • To ensure appropriate feedback of data and information is maintained to accommodate root-cause analyses and other improvement efforts related to technical and managerial processes.
  • To demonstrate highly refined organisational skills. To have the capability to assess priorities in an effective way and to determine what actions are necessary to achieve a certain goal.
  • To demonstrate initiative and well-developed team lead skills.
  • To be able to work effectively under the pressures of time, setbacks or resistance.
  • To be a good listener, with well-developed interrogation skills.
  • To have good presentation skills. He should be capable of presenting ideas and facts clearly and transparently using appropriate means.
  • To demonstrate attention to detail. He should be capable of effectively working with detailed information for a long time.
Person specifications:

The ideal candidate should be a university graduate with at least three years of experience in the field of operations, maintenance and / or engineering in the manufacturing or process industry.

In the case of a diploma holder, an experience of five years is required the same fields.

How to apply:

Applications are strictly online; paper applications will not be considered.

To apply click here

For any clarifications on online applications, please contact the Human Resources office.

Application MUST be submitted on the prescribed application form through the above link so as to reach us on or before 6th January 2012

AMREF - Monitoring and Evaluation Advisor - Nairobi, Kenya

AMREF is the largest indigenous health development non governmental organization based in Africa.

AMREF works with and through African communities, health systems and governments, and aims to close the gaps that prevent people from accessing their basic right to health.

With headquarters in Kenya, AMREF has programs in Kenya, Uganda, Tanzania, Ethiopia, South Sudan and South Africa. Employing over 800 staff and with an annual operating budget of approximately $70 million, AMREF is a knowledge resource for donors and partners.

For more information visit our website www.amref.org

AMREF is seeking to fill the following positions for an anticipated USAID funded project.

The project aims at supporting integrated service delivery and addressing the social determinants of health primarily in the areas of HIV/AIDS, malaria, family planning and tuberculosis, MNCH, water and sanitation, and a number of interventions related to the social determinants of health.

Monitoring and Evaluation Advisor

Ref. No:- KCO/HR/082/2011

Stationed in Nairobi with occasional travel to project sites.

Purpose of the Job

The Monitoring and Evaluation Advisor will have the primary responsibility for the design, planning, and supervision of the implementation of monitoring and evaluation activities that measure the overall performance of the project against set objectives.

Key Responsibilities
  • Advise on policy design and analysis.
  • Advise and assist in the establishment of a multifaceted monitoring and evaluation system in consultation with all key actors and stakeholders, looking at all key elements of the system.
  • Contribute to the preparation and dissemination of analytical reports.
  • Advise and co-ordinate relevant training for all stakeholders in M&E skills including participatory aspects.
  • Generate and implement annual performance monitoring plans, liaise with USAID Strategic Information Team and with MOH counterparts in order to design interventions that support strengthening of monitoring capabilities in the health system.
  • Designing and then commissioning consultants to conduct surveys and special studies.
  • Support project implementation team to document and disseminate lessons learnt and best practices.
Qualifications and Competencies
  • The ideal candidate should have a minimum of Masters degree in Statistics, Economics, Social Sciences or its equivalent.
  • Significant experience in developing and utilizing monitoring and evaluation systems for large scale health sector related integrated health programs, preferably USAID funded.
  • Experience in overseeing the development of data management systems
  • Demonstrated understanding of the Kenyan health system at the national, regional and district levels
  • Excellent verbal and written communication skills and ability to translate and communicate research findings to policy makers, program managers, donors and other stakeholders.
  • Strong leadership and management skills.
These are challenging opportunities for dedicated and highly motivated professionals.

If you would like to join this dynamic team and help bring better health for Africa, please quote the position and reference number in the email subject matter, send your up-dated CV and an application letter which should include remuneration requirements and contact details of three work-related referees, to the Human Resources Manager, AMREF in Kenya by email to recruitment@amref.org

The closing date for submitting applications is 07th January 2012.

We regret that only short-listed candidates will be contacted.

AMREF is an equal opportunity employer and has a non smoking environment policy

AMREF - Finance Manager - Nairobi, Kenya

AMREF is the largest indigenous health development non governmental organization based in Africa.

AMREF works with and through African communities, health systems and governments, and aims to close the gaps that prevent people from accessing their basic right to health.

With headquarters in Kenya, AMREF has programs in Kenya, Uganda, Tanzania, Ethiopia, South Sudan and South Africa. Employing over 800 staff and with an annual operating budget of approximately $70 million, AMREF is a knowledge resource for donors and partners.

AMREF is seeking to fill the following positions for an anticipated USAID funded project.

The project aims at supporting integrated service delivery and addressing the social determinants of health primarily in the areas of HIV/AIDS, malaria, family planning and tuberculosis, MNCH, water and sanitation, and a number of interventions related to the social determinants of health.

Finance Manager

Ref. No:- KCO/HR/081/2011

Stationed in Nairobi with occasional travel to project sites.

Purpose of the Job

To provide financial management services for the project spearheading financial management, control and forward planning for finances in line with the set project and donor guidelines.

Key Responsibilities
  • Act as the lead person within the project team for all financial matters and will be expected to liaise with the project team and other members of the finance department concerning all project financial issues.
  • Consistently review the project finance needs on a regular basis and make recommendations for changes to ensure best practice and provide regular capacity building of finance skills to all existing and newly recruited staff.
  • Supervise the preparation of accurate and timely monthly floats ensure clear internal audit trails as well as the preparation/maintenance of accounts for external audits.
  • Work with the head of project and technical staff to develop and co-ordinate the annual work plan and budgeting process in compliance with donor regulations.
  • Ensure that donor requirements, policies and procedures are met across the project as well as the timely preparation of cash top up requests to the project in collaboration with the relevant teams.
  • Advise the project of any changes/developments in government policies, statutory and legal requirements in Kenya with regard to the finance function.
  • Maintain an overview of AMREF policy, systems and procedures relevant to finance and ensure that developments are communicated and implemented appropriately through regular reviews.
  • Ensure that the project effectively meets the financial planning, monitoring, and reporting needs of the donor.
  • Advise project staff on donor contract requirements and provide training on financial management, record keeping, operational systems and policies.
Qualifications and Competencies
  • The ideal candidate should have a minimum of Masters Degree in Finance/Accounts or its equivalent.
  • Must be a CPA (K) or ACCA finalist.
  • Over ten years of proven extensive, work experience in the field of finance.
  • Financial experience in US Govt funded projects in an international non-governmental organization will be an added advantage.
  • Proficiency in relevant computer applications.
  • Experience in Sun Accounting System will be an added advantage.
  • Posses well developed interpersonal and team skills and proven ability to be flexible in demanding situations.
  • Good negotiation, diplomacy, communication, planning and coaching skills will be a requirement for this role.
These are challenging opportunities for dedicated and highly motivated professionals.

If you would like to join this dynamic team and help bring better health for Africa, please quote the position and reference number in the email subject matter, send your up-dated CV and an application letter which should include remuneration requirements and contact details of three work-related referees, to the Human Resources Manager, AMREF in Kenya by email to recruitment@amref.org

The closing date for submitting applications is 07th January 2012.

We regret that only short-listed candidates will be contacted.

AMREF is an equal opportunity employer and has a non-smoking environment policy

My Expert Desk Services - Admin Secretary - Kisumu, Kenya

My Expert Desk Services, a leading business process outsourcing firm based in Kisumu is looking to recruit a vibrant and intelligent Admin Secretary.

Responsibilities:
  1. Updating online profiles
  2. Bidding for projects
  3. Distributing assignment
  4. Submitting reports to clients
  5. Oversee projects deadline
  6. Produce admin reports
  7. Handling incoming and outgoing calls
  8. Handle clients queries
  9. Manage interviews
Qualification
  • A minimum of C plain in KCSE
  • Training in secretarial duties/ project management OR office administration
  • Certificate in computer basics
  • Proficiency in MS office suite
  • Work experience as a project secretary OR admin secretary is added advantage
  • MUST be willing and ready to work up to late hours.
Applications should be sent to jobs@ myexpertdesk.com or hand delivered to;

Admin
My Expert Desk Services,
Opanga Building Second Floor,
Lower Ogada Street
P.o Box 3110 Kisumu 40100
Tel: 057-2021501

Website: www.myexpertdesk.com

Email: info@myexpertdesk.com

Deadline: 30th December, 2011

AMREF - Chief of Party - Nairobi, Kenya

AMREF is the largest indigenous health development non governmental organization based in Africa.

AMREF works with and through African communities, health systems and governments, and aims to close the gaps that prevent people from accessing their basic right to health.

With headquarters in Kenya, AMREF has programs in Kenya, Uganda, Tanzania, Ethiopia, South Sudan and South Africa.

Employing over 800 staff and with an annual operating budget of approximately $70 million, AMREF is a knowledge resource for donors and partners.

AMREF is seeking to fill the following positions for an anticipated USAID funded project.

The project aims at supporting integrated service delivery and addressing the social determinants of health primarily in the areas of HIV/AIDS, malaria, family planning and tuberculosis, MNCH, water and sanitation, and a number of interventions related to the social determinants of health.

Chief of Party

Ref. No:- KCO/HR/080/2011

Stationed in Nairobi with frequent travel to project sites

Purpose of the Job

The Chief of Party will be responsible for overall strategic leadership and oversight to the project. S/he will ensure timely and efficient delivery of project’s results. S/he will be responsible for co-ordinating partners, programme planning and review, stakeholder engagement, financial and people management, and donor reporting.

Key Responsibilities
  • Provide overall strategic and programmatic leadership and oversight within the consortium of project partners
  • Ensure that project activities are meeting client and stakeholder expectations and that project results are pro-actively disseminated.
  • Provide oversight of all project operations and reporting, ensuring compliance with USAID requirements and regulations.
  • Work closely with the USAID and Government counterparts, to ensure the project effectively complies with the USAID and GOK objectives, rules and regulations.
  • Ensure compliance with the policy and legislative requirements of USAID as stipulated under the Agreement.
  • Supervise and provide technical guidance to project technical staff in a range of HIV and AIDS interventions, ensure synchrony and collaboration between technical staff from the various partner organizations and work with them to bring ideas, findings, and lessons learned to project leadership and the donor agency.
  • Responsible for timely preparation of annual work plans and reports to the donor.
  • Supervise, mentor, manage and motivate staff for optimal performance of the project.
  • Responsible for co-ordination and collaboration with partner and key stakeholders.
  • Document and disseminate programme achievements and lessons
  • Manage project resources including staff, finances and assets.
Qualifications and Competencies
  • The ideal candidate should have a minimum of Masters Degree in Public Health or its equivalent. A Doctoral Degree is desirable.
  • Experience in Human Resources for Health development in developing countries.
  • Sound knowledge of the HIV/AIDS sector and capacity building, especially in Kenya.
  • Exceptional managerial and operational experience, and preferably in managing large complex activities involving coordination with multiple program partner institutions in developing countries/sub Saharan Africa.
  • A minimum of seven years of experience working with United States Government(USG) supported projects and knowledge of the emergency plan goals and USG project financial rules and regulations at a senior level.
  • Experience in developing program work-plans, developing program budgets, managing program implementation, managing staff, and field and managing short-term technical assistance.
  • Excellent representational and communication skills, written and oral proficiency in English, and verbal communication skills in one or more local languages.
  • A team player with visionary leadership.
These are challenging opportunities for dedicated and highly motivated professionals.

If you would like to join this dynamic team and help bring better health for Africa, please quote the position and reference number in the email subject matter, send your up-dated CV and an application letter which should include remuneration requirements and contact details of three work-related referees, to the Human Resources Manager, AMREF in Kenya by email to recruitment@amref.org

The closing date for submitting applications is 07th January 2012.

We regret that only short-listed candidates will be contacted.

AMREF is an equal opportunity employer and has a non-smoking environment policy

CARE Kenya - Grants Officers (Global Fund HIV Program) - Nairobi, Kenya

CARE International in Kenya is looking for an experienced and highly motivated individual who is result-oriented to fill the following position:

Grants Officer - Global Fund HIV Program

Ref: (GO/12/2011)

Based in Nairobi

2 Positions

Reporting to the Grants Coordinator, the incumbent shall oversee sub-recipients grants coordination & contract compliance, monitoring & evaluation and provide budget management support for the program.

S/he will work closely with peer level program officers and grants accountants to ensure that all program obligations are realized, accounted for, documented and reported.

Job Title: Grants Officer

Department / Project: Global Fund

Supervisor: Grants Coordinator

Location / Duty Station: Nairobi

Grade: F

Job Summary & Purpose:

The Grants Officer (s) shall report to Grants Coordinator, Global Fund Round 7, HIV & AIDS.

He/She shall get day to day grants management and technical support from the line manager while working closely with peer level program officers and grants accountants; shall get day to day management support from program and program support units to support effective administration functions of the Grants Officer position.

The Grants Officer (s) shall keep the Program team (Grants Coordinator, Program Quality Coordinator and Program Manager) informed of all processes and procedures related to grants performance.

The purpose of the Grants Officer (s) position is to support the Grants Coordinator in managing and coordinating all financial aspects of the program to ensure there is optimal compliance with contract obligations.

In order to achieve this, the Grants Officer (s), shall support the finalization and operationalization of the program grants management systems and cycles; specifically the GF sub grants and GF operational manuals, CARE Kenya financial systems and CARE Kenya Operational manuals, support interpretation and enforcement of all contract obligations in sub recipient contracts,TA and operational budgets; provide on going support and supervision to sub reciepients to comply with standard contract clauses to enhance compliance, provide technical advise on financial, grants and governance management components during field technical support visits while also implementing technical and capacity building on financial systems strengthening, to ensure sub contractor systems are supportive to GF contract compliance; identify risks to contract compliance and inform management on timely basis.

Where need be, the grants officers shall support the setting up of grants management systems for sub recipients.

The grants officer (s) shall support the Grants Coordinator in developing grants portfolio performance reports with a view to monitoring and ensuring that CARE and contractor budgets are effectively and timely utilized as per program work plan(Service Delivery Area (SDA) and targets, review sub recipients financial reports submitted against program targets and sub reciepient contract provisions in consultation with project officers; and support preparation of annual sub recipients and PR GF Program audits.

The Grants Officers shall support the Grants Coordinator in operationalizing sub recipient contracts to ensure that they are in harmony with the GF contract conditions; and CAREs sub grants policies and operational manuals, capture grants conditionalities as per sub recipient assessment reports and ensure that the program complies to statutory obligations.

The grants officers shall support sub recipients interaction with CAREs operational systems to reduce bottlenecks to grants flow, compliance and reporting.

The grants officers shall support the Grants Coordinator in timely preparation of CAREs requests for funds disbursement in line with grants timelines, ensure that sub recipients prepare timely requests, ensure timely flow of disbursements to sub recipients and contractors, ensure timely preparation of funds utilization reports per recipients and support timely consolidation of financial and program reporting for funds allocated, disbursed, utilized and accounted for; support the review and operationalization of tools for financial requests, documentation and reporting to ensure that funds are reconciled on a monthly basis and as at reporting schedules as stipulated in contracts, enhance team work within the GF unit, CARE program and program support units and enhance and strengthen partnerships and synergies within the GF program partners in the country.

He/she will work closely with the program officers to support adherance to all financial contract compliance aspects by ensuring that funds are clearly programed and that targets are clearly costed and contracted by supporting sub recipients development and review of budgets to ensure harmony with program performance targets, (financial and program targets),work plan per required timelines, funds utilization is adequately documented, accounted for, reported and cleared.

A key indicator of success of the position will be the realization of full contract compliance per sub recipient; that targets contracted and financed per service delivery area and operational areas are fully accounted for within the program period under which they are utilized; and that the program is cleared in all audits to the PR and SR.

Tasks and responsibilities

R 1: Global Fund Rd 7 Program Grants and Contract and Compliance

Tasks

With Technical support from Grants Coordinator, coordinate all sub recipients (allocated to your supervision) program financial compliance to ensure optimal performance of the phase 1 performance based contract including and not limited to;-


1. Sub recipients Grants Coordination and Contract compliance enforcement and coordination by;-

1.1. Support the grants coordinator in the review and finalization of the program grants management systems and cycles notably; review the sub recipients accounting manual, GF operational manual and M&E framework and ensure to provide feedback on indicators for grants compliance and tracking

1.2. Develop specific sub recipients grants and contract management work plan and (sub sets of the work plan) and share these with the Grants Coordinator, for review and consolidation for use in preparing the PMF(Project Monitoring Folder) and in doing so identifying and lifting core contract components per sub recipient and mechanisms for supporting sub recipients implementation of the same.

Work with sub recipients to ensure the internalization of contractual clauses (standards and conditions), support their development of actions (work plan) for implementing conditions in the grant agreement and jointly identify indicators for results of tracking conditions by dates, support partners identification of partners and provide CAREs support required to support these components and working with them as appropriate to ensure conditions are met as per GF requirements.

Develop reports and share with grants coordinator and Program manager highlighting risks and challenges foreseen on contract compliance.

1.3. As per 1.2. above, sharing these with the Grants coordinator for review and approval as the components that require management oversight and actions and review these on a weekly basis (or as per specific sub recipient conditions) with milestones indicated on progress towards meeting the contractual obligations.

1.4. Support grants manager in developing grants and contract management work plan for the program by ensuring that all conditions and standard provisions have been identified and partners grants and contract management plans have been taken on board (as per 1.2. above)

1.5. Support the grants coordinator in the interpretation of institutional assessment reports with a view to develop conditions per sub recipient and ensure that they are captured in sub recipient contracts with clear timelines for meeting them and and provisions for non compliance

1.6. In liaison with the program officers and upon development of work plans and budgets, timely prepare sub recipient contracts taking on board conditions of institutional assessments, GF standard conditions as interpreted by the grants coordinator and as per the CARE GF contract are well articulated per sub recipient contracts. Ensure the contracts are reviewed by grants coordinator.

1.7. Coordinating sub recipients compliance to VAT conditions in the GF contract by supporting the grants coordinator in drafting requests for VAT exceptions with the Government of Kenya, and following up to ensuring that conditions to VAT refunds are made per receipts or as shall be advised upon CAREs follow up on VAT exceptions.

Ensure that partners processes for VAT compliance are documented and management minutes on such VAT discussions are fully documented and shared per sub recipient (or as the case shall be).

This shall involve working through the advise and technical support of the GF grants coordinator and program officers designated per sub recipient organizations and government departments (Ministry of Finance), NACC and other departments as shall be guided by the enquiries and CAREs management.

1.8. Support the grants coordinator in developing indicators for measuring compliance to sub contractor clauses (as per 1.5 and 1.6. above) and in consultation with program officers and grants coordinator, ensure these are consolidated by the program quality coordinator and lifted in sub recipient field monitoring forms for use by the grants and program officers during field supervision visits as shall be required from time to time

1.9. Develop in consultation with contact program officers field monitoring work plans and share these for review by the grants coordinator and program quality coordinator and upon approval of the program manager implement these, with a view to strengthening sub recipients oversight, identification of risks and taking actions to minimize risks to grants misappropriation.

1.10. Prepare field grants monitoring reports at least 3 days or earlier, as the case may present, ensuring that you develop clear action points and timelines for follow up after field supervision visits and share these with the grants coordinator and program quality coordinator for review and further advise

1.11. Develop key points of lessons or challenges encountered during grants coordination and administration and share these with the grants coordinator for consideration while developing presentations for grants management sessions

1.12. Proactively and timely identify financial and governance risks of individual sub recipients and communicate these in writing to CAREs management through the grants coordinator

1.13. Prepare, on a timely basis, requests for support from key departments and individuals through the grants coordinator, matters related to contract management and compliance and ensure timely follow up i.e. financial reporting, funds transfer/disbursements, procurements, among others

1.14. Implement the GF operations manual, sub grants management, financial and sub grants policies and procedures to ensure effective CAREs, sub recipients and sub contractors compliance to terms and conditions as well as systems and processes.

1.15. Support the grants coordinator and program manager to develop funds disbursement requests to Global Fund

1.16. Develop sub recipients portfolio performance after undertaking individual sub contractor reconciliations and identifying actions needed per sub recipient and timely share these with the grants coordinator to consolidate and develop grants portfolio performance on a on a monthly basis. Upon decisions on actions required per sub recipient based on the portfolio performance reports, develop action points for follow up, monitoring and tracking while keeping the grants coordinator informed

1.17. Review individual sub recipients financial expense reports in consultation and jointly with program officer in order to ensure harmony in program targets achieved and funds utilization on a monthly basis and as often as reports are submitted, provide feedback to contact program officer and grants coordinator for actions that are required for onward communication and follow up. To ensure optimal compliance, the reports must be reviewed against contractual requirements and in line with budget provisions.

1.18. Provide technical capacity building for identified capacity building needs during sessions (on-site or workshop sessions) for sub recipients and staff on grants management to enhance grants compliance and performance

1.19. Support the grants coordinator in drafting management letters to sub recipients and or addendums for review of contracts in time, upon identification of needs and upon advise and request by the grants coordinator and share these for review and approval by the program advisor (sector manager) or CAREs management through the grants coordinator and the program manager

1.20. Document, file while referencing all correspondences by date and per sub recipient and periodically review actions taken to ensure that that all concerns raised in contracts, correspondences are well addressed and therefore enhance optimal contract compliance.

1.21. Support the grants coordinator and the PM in the preparation, review and production of program reports (inclusive of financial components)

1.22. Consolidate and share list of program assets inventory held by sub recipients to grants coordinator for consolidation and ensuring reporting as per donor requirements and CARE Kenya policies and regulations.

1.23. Support the grants coordinator and PM in preparation of PR annual audits and lead the coordination of contact sub recipients annual audits in consultation with grants coordinator and as shall be advised by the program manager while ensuring provision of timely, accurate and authentic responses to program audit queries

1.24. Support the GF program team in timely preparation of program applications for phase 2

1.25. Support the grants manager in the development and operationalization of program management folder specifically in the preparation of the grants management plan, taking into consideration all components of the sub grants management cycle including and not limited to; timelines for funds disbursement requests per sub recipient, disbursement transfers, processes for sub contractor budget preparations and contracting, technical support visits to partners, financial and budget systems review during TA visits to sub contracted sub recipients, financial reporting reviews against contracted targets, developing and operationalizing monitoring plans for funds utilization against activity implementation and review reconciliation reports produced by the sub recipients and support the grants coordinator in reviewing monthly financial reports submitted by finance.

1.26. Ensure funds disbursement requests by sub recipients are cleared on timely basis by the grants coordinator, program quality coordinator and program manager and work closely with grants accountants to facilitate timely disbursement of funds to sub recipients and as per signed sub grants contracts and CK policies.

1.27. Facilitate timely liquidation of outstanding advances as per the accepted financial accounting documents from CSO partners

1.28. Facilitate effective communication regarding sub recipients financial obligations and accounting issues between grants accountants, finance department, grants coordinator, program quality coordinator, program manager and program advisor (Sector Manager).

R 2: GF Budget Management Support

Tasks

1.1. Support the grants coordinator, program quality coordinator, PM and program advisor (SM) in preparation and allocation of sub recipients budgets, while ensuring that all work plan targets per partners are effectively budgeted and calculated, and are within approved budgets

1.2. With technical support from the grants coordinator, support contact sub recipients in developing and operationalizing GF program budget and grants tracking tool, and provide technical training for sub recipient program managers to ensure that all transactions undertaken are posted in the budget tracking tool on a daily basis for purposes of ensuring that partners are able to effectively manage GF program budgets and ease financial and program reporting. Periodically and at a minimum review budget utilization per sub recipient and prepare portfolio performance and share these with grants coordinator for review, consolidation for the program and advise for decision making.

1.3. provide training and support to sub recipients in the utilization of budget tracking, procurement plan and costed work plan templates as developed by the lead of the grants coordinator; Ensure contact sub recipients utilization of the templates and compliance and provide feedback to grants coordinator, PM and Sector Manager after partner visits.

1.4. Provide training support to the grants coordinator to the project officers and GF program team in the utilization of grants management templates and provide technical support during ongoing implementation to ensure effective CARE and sub recipients budget management

1.5. Undertake monthly review of budget utilization by sub recipients and undertake reconciliation of the GF accounts against budget utilization, and advise grants coordinator and management as appropriate

1.6. Support timely preparation of donor financial reports and that all expenses incurred by sub recipients are dully accounted for while those not accounted are fully explained; while ensuring that all taxation matters are addressed and that there is harmony in program and financial reports submitted by contact sub recipients and generated by CARE before submission of reports for review to LFA and GF

1.7. Timely provide response to budget queries raised by grants coordinator, PM, program quality coordinator, program advisor (sector Manager), finance counterparts and program management teams.

1.8. Ensure effective implementation of all CARE financial and operational and administrative policies and procedures while undertaking budget management roles.

1.9. Support preparation of funds management presentations to GF forums that may be called by management and GF partners in the country, upon request by grants coordinator, PM, Program advisor (SM) and management.

1.10. Attending GF coordination meetings as shall be advised among other program coordination meetings as shall be relevant and upon consultation with line manager and management

R3: Program Grants monitoring, evaluation and Reporting

Tasks

1.1. Provide support to grants coordinator in documenting processes for meeting conditions precedent, standard conditions such as minutes of meetings, processes and deliverables, management letters among others that CARE will use to support decisions made on key contractual issues. These may include partner selection processes and tools used for assessment of capacities, minutes of selection of auditors among others

1.2. Support the grants coordinator in develop grants monitoring forms as per items; 1.8., 2.2. 2.3 and 2.4 (indicators for measuring compliance, field grants monitoring forms, budget tracking tools’, procurement plans and costed work plans ( PR and SR) and utilize these in effecting monitoring and evaluation of performance of the grant to ensure optimal utilization and success of the program

1.3. Review the M&E framework developed for GF Rd 7 program with a view to informing management for review to incorporating grants management indicators and monitor grants indicators performance for contact sub recipients in liason and close working relationship with contact project officers on a monthly basis or as need arises.

1.4. Support the grants coordinator in developing and operationalizing an electronic grants information and data management system and ensure to update the information per contact sub recipient per transaction and upon receipt of information from sub recipients reporting on a monthly basis.

1.5. Generate reports of monitoring of the grants performance per contact sub recipients and share on a monthly basis to the grants coordinator, PM and program advisor during monthly program planning and review meetings or as shall be advised from time to time

1.6. Monitor sub recipients utilization of grants monitoring tools developed for use by CARE and sub recipients for the GF program and share these reports as per 3.5. Above.

1.7. Support the grants coordinator, program quality coordinator and PM in the organization and coordination of field monitoring visits for program and grants officers to ensure cost effectiveness, technically sound support and that sub recipients are supported effectively and that grants monitoring information from sub recipients monitoring is as accurate as possible;

1.8. Document all processes and grants monitoring sessions held with sub recipients, CAREs GF program grants monitoring sessions, GF partner sessions in Kenya i.e. CCM and HIV ICC where information on grants is shared and decisions arrived at; for use in backing CAREs decisions and audit information

1.9. Support the grants coordinator, program quality coordinator and PM in the development of TORs for program evaluations (mid term) and financial capacity building sessions to ensure that grants and financial issues are well articulated; support technical review of consultancy applications ensuring that concise assessment criteria is developed and operationalized; provide technical oversight to program financial related consultancies for contact sub recipients to ensure deliverables are met to stipulated standards and document clients feedback; timely follow up with grants accountants in processing of payments for such engagements

1.10. Support the grants coordinator in developing components of grants program progress for sharing with the PM to consolidate these as s/he prepares the Program management update reports for sharing with the country management team to keep them updated on the progress of the GF program. The reports should reflect progress in achieving targets, conditions precedent and standard conditions, sub recipients compliance to contractual obligations, risks assessment per sub recipient, decisions made by GF actors in country specific to grants and impacts on the GF program, support required from program and program support teams to enhance success of program and overall aspects across the components of the PMF

R4: Partnership Strengthening, Technical Assistance, Lessons Learnt and Knowledge sharing (5%)

Tasks

1.29. Support grants coordinator and PM in organizing partner review meetings while developing key points and grants performance review presentations to various actors, in order to inform challenges, lessons learnt and promising practices for purposes of improving performance and knowledge sharing in the program

1.30. Identify and project financial and governance related technical assistance needs for addressing capacity weaknesses based on capacity assessment reports and field technical support sessions, support the development and and implement Capacity Building (CB) and technical assistance (TA) plans

1.31. Establish good working relationship with the GF program team, sector grants officers and program teams and cordially work with all care program and program support teams and during the course of your interaction with other GF actors, cordially coordinate with other GF departments within the Ministry of Finance (PR), NACC and CCM (and other actors) to facilitate smooth program implementation, nurture support for continued application for funding as is crucial to enhancing programming, sub recipients, development partners and other crucial programs.

1.32. Coordinate with other CARE Kenya Program and Project Managers in enhancing grants management functions in the sector and country office and improvement of Health and HIV programming in the country office.

1.33. If required, Coordinate and host donors, CI and senior program management field visits

1.34. With support of the grants coordinator, GF program team, and technical staff in the sector (Senior Project Officer and M&E Coordinator) support the development of a system to identify and document grants management promising practices within the GF and CO program and develop a system for sharing these.

1.35. Support the grants coordinator, program quality coordinator and PM in organizing partner review and sharing sessions for CARE and partners to present program progress, lessons learnt and best practices to enhance performance of the GF Rd 7 grant

R5: Strengthen CAREs performance in Grants Management and Health Programming and other duties as assigned (5%)

Tasks

1.1. Support enhanced management cohesion of Health/HIV and CSO sector projects/programs, CO programs and staff, including management of Office operations. Undertake any other relevant duty duties as assigned by supervisor or management that enhance CAREs mission.

1.2. Strengthen CAREs grants management roles and health sector programming including capacity strengthening for health services delivery, rights programming and use of RBA approaches based on lessons learnt in implementing the GF program, especially for vulnerable and hard to reach groups and all other aspects as requested from time to time.

1.3. Support CAREs achievement of strategic interventions as outlined in the strategic plan, program principles and other frameworks

1.4. Support other grants and program development efforts in the sector and country office and other duties as assigned by the supervisor

Authority:

1. Spending Authority: N/A

2. Supervision: N/A

3. Decision Making:

Contacts/Key Relationships (Internal & External):

Internal: Works as a peer and closely with Program Officers to manage a program portfolio for a specific number of sub-recipients (5 according to reviewed program structure) and closely with Grants Accountants. Receives technical support from the Grants Coordinator, Program Manager and Program Quality Coordinator, and seeks and gets on going technical support from the sector grants coordinator, finance department especially the finance Manager and the CO Budget and Grants Manager. The position also works closely with the audit and compliance unit staff.

External: The position is the point of contact for eight sub-recipients and offers day to day support to the sub recipients in grants management, financial reporting, and technical assistance related to grants management. The position also comes into contact with other external parties e.g. auditors and program stakeholders including the LFA, CCM, National AIDS Control Council, Ministry of Finance (Government PR), Ministries of Medical Services and Public Health and Sanitation.

Working Conditions:

Normal working conditions in a city setup. However the employee may have to contend with traffic congestion during peak hours. The employee will undertake frequent field visits sub-recipients project locations (50%) to verify financial information reported by SRs and to officer technical support and supportive supervision. This includes travel toremote areas and therefore has exposure to road and air travel risks and security risks.

Qualifications:

1. Education:

Bachelor of Commerce, accounting option, Masters in Business Administration (Finance), CPA-K and Trainings on financial management; Coupled with at least 2 years of experience in Grant Management capacity in grants making programs in reputable organizations.

2. Experience:

Previous work in HIV and Health grant programs will be an added advantage

3. Certificate:
  • Competencies:
  • Familiarity with GF systems and procedures and performance based funding,
  • Demonstrable program budget and grant management skills and experience
  • Understanding and experience in HIV programming in Kenya will be an added advantage
  • Ability and experience to develop and implement grant performance management and monitoring plans
  • Excellent inter-personal, facilitation skills and communication skills
  • Ability to work well in a team and provide staff leadership
  • Person of high moral character and professional integrity
Applications

If you feel you meet the requirements for any of these positions, send your application letter indicating the reference number , title of the position along with an updated CV and telephone contacts of three professional referees to:

The Human Resources & Development Manager,
CARE International in Kenya,
Email: vacancies@care.or.ke

so as to be received not later than 6th January, 2011.

Only short listed candidates will be contacted.

CARE is an equal opportunity employer and promotes gender equity.

Canvassing will lead to automatic disqualification.

CARE International in Kenya does not charge a fee at any stage of the recruitment process. (Application, interview, meeting, processing, training or any other fees)

CARE Kenya - Group Savings and Loans Management Information Systems Officer - Nairobi, Kenya

CARE International in Kenya is looking for an experienced and highly motivated individual who is result-oriented to fill the following position:

Group Savings and Loans Management Information Systems Officer (GS&L MIS/12/2011)

Based in Nairobi

Job Summary & Purpose:

Reporting to GS&L sector Manager, the incumbent shall oversee data management, website administration, maintenance of resources and networking.

Design procedures to ensure high quality of data from the Field Offices and projects, coordinate data-entry into the MIS for all the GSL activities;

Perform high level analyses of GSL data; Coordinate generation of high quality reports to program management staff and consultants

Job Title: Data Officer / MIS Officer

Department / Project: Livelihoods / GS&L Program

Supervisor: COSALO Project Manager / GSL Sector Manager

Location / Duty Station: Nairobi

Grade: F

Tasks and responsibilities.

R 1: Data Management

Task 1.1 Design procedures to ensure high quality of data from the Field Offices and projects

Task 1.2 Coordinate data-entry into the MIS for all the GSL activities

Task 1.3 Perform high level analyses of GSL data.

Task 1.4 Coordinate generation of high quality reports to program management staff and consultants

Task 1.5 Help to design and Implement sustained strategies for monitoring data type and quality

R 2: Website administration

Task 2.1 Coordinate website uploading of GSL data in the SAVIX website

Task 2.2 Ensure the quality of data posted in the SAVIX website is up to date and current

Task 2.3 Disseminate information on the content of the SAVIX website to all relevant parties within the GSL sector

Task 2.4 Perform maintenance and administration tasks on the SAVIX website

R 3: Maintenance of IT Hardware Resources

Task 3.1 Undertakes proper use and maintenance of computer hardware, software and other resources assigned to him/her.

Task 3.2 Identify areas of IT resource needs within the GSL MIS use and make recommendations on how to improve.

Support in the preventive maintenance exercise of IT Equipment at the Country Office.

Task 3.3 Be involved in software installation/upgrading and maintenance

R 4: Support Network Management and Security

Task 4.1 Provide support on servers, routers, switches and other IT related equipment monitoring to ensure system integrity and stability.

Task 4.2 Provide support on Network administration, troubleshooting and upgrading exercises.

Task 4.3 Support the implementation of Network security. Management of Antivirus software.

Task 4.4 Help with the installation and management of Network Equipment.e.g.Upgrades, Repair or Replacement.

R5: Domain Administration and Exchange Management

Task5.1 Support user account maintenance e.g. user creation, disabling, moving accounts.

Task 5.2 Support in Monitoring Exchange Server System to ensure uninterrupted information flow.

Task 5.3 Support in troubleshooting problems with exchange email System

Task 5.4 Provide support to users accounts in CARE Kenya Domain System e.g. addition, disable, removal and moving of accounts within the domain.

R6: Networking and Helpdesk Support

Task 6.1 Liaise with relevant CARE staff to ensure a seamless flow of information on IT activities

Task 6.2 Write simple instructions to users on some of the common problems they often encounter and make them available via the network or handouts.

Task 6.3 Provide support to users both on phone and email on end user applications.

R7: Delegated Duties

Task 7.1 Perform any other duties as may be assigned by the supervisor(s).

Authority:

Spending Authority: NIL

Supervision: Casual data-entry staff (when necessary), assistant data officer.

Contacts/Key Relationships (internal & external):
  1. GS&L Sector Manager
  2. Project Manager,
  3. Project Officers,
  4. IT Manager.
  5. IT Officer (Kisumu Sub-Office and Nairobi Offices)
  6. Field Officers,
  7. Administrative Assistant
Working Conditions:

Qualifications:

Education: Minimum of Bachelors degree In Computer science , Information Systems or Equivalent

Experience: 5 years experience in in data management role and website administration

Certificate: Statistical Packages for Social Sciences (SPSS), EpiInfo , MS Excel

Competencies: Accurate, high level of numeracy and good analytical skills

Applications

If you feel you meet the requirements for any of these positions, send your application letter indicating the reference number , title of the position along with an updated CV and telephone contacts of three professional referees to:

The Human Resources & Development Manager,
CARE International in Kenya,
Email: vacancies@care.or.ke

so as to be received not later than 6th January, 2012.

Only short listed candidates will be contacted.

CARE is an equal opportunity employer and promotes gender equity.

Canvassing will lead to automatic disqualification.

CARE International in Kenya does not charge a fee at any stage of the recruitment process. (Application, interview, meeting, processing, training or any other fees)

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